Counter Billing Executive

Hiring For Billing Executive : ( Logistic )

The role of a CHA (Customs House Agent) / FF (Freight Forwarding) Billing Executive typically involves handling billing and invoicing processes for freight forwarding and customs clearance activities. This position requires knowledge of logistics, supply chain operations, and the financial management associated with these services.

Here’s a detailed breakdown of the job profile:

Key Responsibilities:

1.        Invoice Generation:

o    Prepare and issue invoices for services provided by the freight forwarding and customs house agent (CHA) departments.

o    Ensure that invoices are accurate, timely, and aligned with contractual terms and service agreements.

2.        Billing Verification:

o    Cross-check the details of shipments, customs charges, freight forwarding charges, and any other fees related to the movement of goods.

o    Verify costs with the appropriate teams (e.g., operations, customs, and logistics) to ensure correct billing.

3.        Data Entry and Documentation:

o    Maintain accurate records of all invoices, payment receipts, and other financial documentation related to shipments.

o    Enter and update data in the company’s billing or accounting software.

4.        Client Communication:

o    Liaise with clients to resolve any billing discrepancies or issues.

o    Ensure that clients receive all necessary information regarding their invoices and charges.

5.        Tracking Payments:

o    Monitor accounts receivable to ensure timely collection of payments.

o    Follow up with clients on overdue payments and handle payment queries.

6.        Customs and Freight Charges Management:

o    Understand and apply the applicable customs duties, taxes, and freight forwarding charges.

o    Communicate with customs officers, port authorities, and freight service providers to resolve billing discrepancies.

7.        Reporting:

o    Prepare regular billing reports for internal and external stakeholders.

o    Assist the finance team with reconciliations, audits, and month-end closing processes.

8.        Compliance and Accuracy:

o    Ensure compliance with industry regulations, including the timely filing of bills and payment receipts.

o    Ensure that billing practices adhere to company policies and standards.

9.        Coordination with Other Departments:

o    Work closely with the operations, logistics, and finance departments to ensure seamless billing processes.

o    Collaborate with the customs department for clearance processes, ensuring all charges are captured accurately.

10.     Record Maintenance:

o    Maintain a well-organized and accessible database of all invoices, contracts, agreements, and payment confirmations.

Required Skills and Qualifications:

1.        Educational Qualifications:

o    A bachelor's degree in Commerce, Business Administration, Logistics, or related fields. A background in accounting or finance is beneficial.

2.        Experience:

o    Prior experience in logistics, freight forwarding, or customs brokerage is highly preferred.

o    Some experience with billing software or accounting tools is also an advantage.

3.        Knowledge:

o    Knowledge of customs laws, freight forwarding practices, and international shipping regulations.

o    Understanding of HS codes, incoterms, and tariffs.

o    Familiarity with incoterms and trade-related terminology.

4.        Attention to Detail:

o    High level of accuracy in processing invoices and verifying financial data.

o    Ability to detect discrepancies and solve problems efficiently.

5.        Communication Skills:

o    Strong written and verbal communication skills, especially when dealing with clients and internal departments.

o    Ability to present complex billing information in a clear, understandable manner.

6.        Technical Skills:

o    Proficiency in using MS Office (especially Excel for invoicing and reporting).

o    Knowledge of ERP or Billing software used in the logistics and freight-forwarding industry.

7.        Time Management:

o    Strong organizational skills to manage multiple tasks simultaneously.

o    Ability to meet deadlines and handle pressure, especially during busy seasons.

Career Growth Opportunities:

• With experience, a Billing Executive in the CHA/FF domain can move into more senior roles such as:

  • Billing Manager or Finance Manager in logistics.

  • Operations Manager or Logistics Manager.

  • Customs Manager or Freight Operations Head.

• It is a Full Time Accountant job for candidates with 1 - 6+ years Experience.

More about this Counter Billing Executive job

1. What is the eligibility criteria to apply for this Counter Billing Executive job?
   Ans: The candidate should be Graduate and above and above with 1 - 6+ years Experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹10000 - ₹30000 per month that depends on your interview. It's a Full Time job in Mumbai.
3. How many working days are there for this Counter Billing Executive job?
   Ans: This Counter Billing Executive job will have 6 working days.
4. Are there any charges applicable while applying or joining this Counter Billing Executive job?
   Ans: No, there is no fee applicable for applying this Counter Billing Executive job and during the employment with the company, i.e., WISECOR SERVICES PRIVATE LIMITED.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Counter Billing Executive role?
   Ans: There is an immediate opening of 10 Counter Billing Executive at WISECOR SERVICES PRIVATE LIMITED
7. Who can apply for this job?
   Ans: Both Male and Female candidates can apply for this Accountant job.
8. What are the timings of this Counter Billing Executive job?
   Ans: This Counter Billing Executive job has 09:00 सुबह - 06:00 शाम timing.