1. Preparing and Sending Invoices:
Generating accurate invoices for clients or customers based on agreed-upon rates and services.
Ensuring invoices are complete and accurate, including all necessary details.
Sending invoices to clients in a timely manner.
Maintaining a record of all invoices sent.
2. Managing Accounts Receivable:
Tracking and monitoring outstanding invoices, Following up on overdue payments, Ensuring timely payment from clients, and Managing and reconciling accounts receivable balances.
3. Handling Billing Inquiries and Disputes:
Responding to client inquiries regarding billing and payments.
Resolving billing disputes and discrepancies.
Communicating effectively with clients to address their concerns.
4. Processing Payments:
Receiving and sorting incoming payments, Issuing receipts for payments received, and Updating client accounts with payment information.
5. Ensuring Accuracy and Compliance:
Maintaining accurate and complete billing records and reports.
Ensuring compliance with accounting and financial regulations.
Working with other departments to ensure accurate and timely reporting.
6. Other Responsibilities:
May assist with other accounting and finance functions.
May be involved in preparing financial reports.
May identify opportunities to streamline billing processes.
May perform in-depth financial analysis.