Counter Billing Executive

A Billing Executive is responsible for generating accurate invoices, tracking incoming payments, managing client accounts, and resolving billing discrepancies. They act as a critical bridge between a company's finance team and its clients, ensuring a smooth revenue cycle and strict compliance with statutory regulations.

Core Responsibilities

1. Invoicing & Billing Generation

• Preparing and issuing accurate invoices or bills to clients based on services availed or goods purchased.

• Verifying pricing, discounts, taxes (e.g., GST), and relevant charges to ensure strict adherence to approved company rate lists.

• Processing returns, credit notes, and debit notes when required.

2. Accounts Receivable & Collections

• Tracking customer accounts and maintaining updated records of balances and payments.

• Sending payment reminders, notifying clients of missed deadlines, and following up on pending dues to ensure a healthy cash flow.

• Receiving, organizing, and recording incoming payments across multiple channels.

3. Dispute & Query Resolution

• Investigating and fixing billing errors, discrepancies, or income processing issues.

• Addressing customer inquiries promptly via email, phone, or in-person, logging issues, and escalating them if necessary.

• Coordinating with sales, operations, warehouse, or insurance providers to clarify and resolve discrepancies.

4. Reporting & Compliance

• Preparing periodic financial reports (MIS) to track income, outstanding balances, and billing activity.

• Ensuring invoices are fully compliant with statutory and tax regulations.

• Assisting finance teams with month-end or year-end closing processes and providing required documentation for audits.

Key Skills Required

• Technical: Proficiency in accounting and billing software (e.g., Tally, SAP, Oracle) and advanced Microsoft Excel skills.

• Analytical: Strong numerical aptitude, extreme attention to detail, and a high degree of organizational capability.

• Soft Skills: Excellent verbal and written communication, patience in dealing with customer queries, and strong negotiation skills for collections.

• It is a Full Time Accountant job for candidates with 1 - 6+ years Experience.