Business Operations Manager

About the Role

We are looking for a responsible and detail-oriented Operations & Inventory Executive to manage daily warehouse operations and maintain accurate inventory records. The candidate will support stock control, dispatch, receiving, reporting, and coordination between sales, warehouse, and accounts teams.

This role is ideal for someone who is organized, comfortable with numbers, and able to work with systems such as Busy or similar accounting/inventory software.

Key Responsibilities

• Inventory Management

• Maintain accurate records of inward and outward stock.

• Conduct daily stock checks and reconcile physical stock with system records.

• Ensure proper storage, shelf placement, and FIFO/FEFO stock rotation.

• Identify slow-moving, damaged, expired, or near-expiry stock.

• Prepare daily and weekly stock reports.

• Maintain batch-wise and expiry-wise records for sensitive products.

• Support monthly stock audit and variance investigation.

Daily Operations

• Coordinate daily dispatch and delivery activities.

• Ensure all dispatches are supported by correct invoices and delivery documents.

• Update dispatch register and maintain delivery records.

• Coordinate with sales team for order status, pending dispatches, and customer requirements.

• Ensure timely receiving of goods and verification against purchase orders or challans.

• Report shortages, damages, excess stock, or supplier discrepancies immediately.

Reporting and Coordination

• Prepare daily reports on stock movement, dispatch status, pending orders, and inventory variance.

• Coordinate with accounts team for stock valuation, claims, and reconciliation.

• Support management with data for purchase planning and reorder decisions.

• Maintain records in Busy or similar software.

• Follow up with warehouse and sales staff to ensure process compliance.

Requirements

• 1–3 years of experience in inventory, warehouse, FMCG distribution, or operations.

• Working knowledge of Busy, Tally, Excel, or similar inventory/accounting software.

• Strong attention to detail and numerical accuracy.

• Good communication and coordination skills.

• Ability to manage multiple tasks and meet deadlines.

• Basic understanding of stock reconciliation, FIFO/FEFO, and dispatch documentation.

• Comfortable working in a warehouse environment.

• Honest, disciplined, and process-oriented approach.

Preferred Skills

• Experience in FMCG, food distribution, HoReCa supply, or cold-chain products.

• Knowledge of GST invoices, purchase orders, challans, and delivery notes.

• Ability to prepare Excel-based reports.

• Familiarity with barcode scanning or inventory management tools.

• Experience handling stock audits and reconciliation.

• It is a Full Time Accountant job for candidates with 1 - 6+ years Experience.