Billing Executive

Billing Executive – Facility Management

Company Name: PLUS 360 Fahrenheit Solutions Pvt. Ltd.
Job Location: Naraina Industrial Area, Phase II, New Delhi
Salary: ₹25,000 – ₹35,000 per month
Experience: 2–5 Years
Industry: Facility Management / Manpower Services
Employment Type: Full-Time

About the Company

PLUS 360 Fahrenheit Solutions Pvt. Ltd. is a facility management company providing professional services to clients, including manpower and related facility management solutions.

Job Summary

We are looking for a detail-oriented Billing Executive with experience in the Facility Management (FM) or Manpower Services industry. The candidate will be responsible for client billing, manpower attendance verification, invoice preparation, billing reconciliation, and coordination with operations and accounts teams to ensure accurate and timely submission of invoices.

Key Responsibilities

• Client Billing: Prepare and process monthly client invoices for housekeeping, security, and other facility management services as per contractual terms.

• Manpower Billing: Calculate monthly billing based on deployed manpower, attendance, working hours, overtime, weekly offs, holidays, and applicable contract rates.

• Attendance Verification: Coordinate with site supervisors and operations teams to verify attendance, manpower deployment, absenteeism, and replacement records before billing.

• Contract & Rate Verification: Review client agreements, work orders, purchase orders, and agreed billing rates to ensure accurate invoicing.

• Invoice Preparation: Prepare and submit invoices along with supporting documents, including attendance sheets, deployment reports, and other client-specific requirements.

• GST & Taxation: Ensure invoices comply with applicable GST requirements and coordinate with the accounts team regarding tax-related documentation.

• Billing Reconciliation: Reconcile invoices with client records, manpower deployment data, and contractual billing terms.

• Client Coordination: Communicate with clients regarding invoice submissions, billing discrepancies, invoice approvals, and pending billing queries.

• Payment Follow-Up: Coordinate with the accounts and finance teams to track outstanding invoices and support timely payment collection.

• MIS & Reporting: Maintain monthly billing trackers, client-wise billing reports, invoice registers, and outstanding payment statements.

• Extra Services Billing: Process additional manpower, overtime, special deployments, and other approved services as per client requirements.

• Documentation: Maintain accurate records of invoices, work orders, client approvals, attendance sheets, and billing-related correspondence.

• Internal Coordination: Work closely with operations, HR, and accounts teams to ensure accurate manpower data and timely monthly billing.

Required Skills & Qualifications

• Graduate in Commerce, Accounting, Finance, or a related field.

• 2–5 years of experience in billing, preferably in the Facility Management or Manpower Services industry.

• Strong knowledge of manpower billing, attendance-based billing, and client invoicing.

• Basic understanding of GST, taxation, and invoice compliance.

• Good working knowledge of MS Excel, including VLOOKUP, HLOOKUP, Pivot Tables, and basic formulas.

• Experience in preparing client-wise billing reports and reconciliation statements.

• Knowledge of Tally or other accounting software will be an advantage.

• Good communication, coordination, and problem-solving skills.

• Strong attention to detail and the ability to meet monthly billing deadlines.

• It is a Full Time Accountant job for candidates with 1 - 3 years of experience.