Billing & Accounts Executive

JOB DESCRIPTION

Company Details

MAX PEST CONTROL SERVICES Corporate Office: 3rd Floor, Unit No. 333, A Block, JMD Megapolis Sector-48, Gurgaon, Haryana – 122018

Position Details

Job Title: Billing & Accounts Executive Department: Finance & Accounts Reporting To: Accounts Manager / Finance Manager Location: Gurgaon

Job Summary

The Billing & Accounts Executive at Max Pest Control Services will be responsible for handling billing operations and day-to-day accounting activities. This includes bookkeeping, ledger posting, journal entries, bank and purchase entries, reconciliations, and supporting statutory compliance. The role requires strong attention to detail, accuracy, and coordination with internal teams to ensure smooth financial operations.

Key Roles & Responsibilities

Billing & Invoicing

• Prepare and issue customer invoices accurately and on time

• Ensure billing as per service contracts, work orders, and agreed pricing

• Maintain proper billing records and resolve discrepancies

• Coordinate with operations and service teams for billing validation

Bookkeeping & Accounting

• Maintain books of accounts on a regular basis

• Post ledger entries for sales, purchases, expenses, receipts, and payments

• Pass journal entries for adjustments, accruals, provisions, and corrections

• Record daily bank and cash transactions

Purchase & Expense Accounting

• Enter purchase invoices and expense bills into the accounting system

• Verify bills with supporting documents and approvals

• Maintain vendor ledgers and outstanding balances

Banking & Reconciliation

• Prepare Bank Reconciliation Statements (BRS) periodically

• Reconcile bank, cash, customer, and vendor accounts

• Identify and resolve reconciliation differences in a timely manner

Accounts Receivable & Payable

• Monitor customer receivables and follow up for timely collections

• Maintain debtor and creditor aging reports

• Assist in processing vendor payments and receipt entries

Compliance & Reporting

• Support GST / TDS accounting entries and basic compliance requirements

• Maintain documentation for audits and statutory purposes

• Assist in monthly, quarterly, and year-end closing activities

• Prepare basic MIS, billing, and accounts reports

Systems & Process Support

• Work on accounting software such as Tally / ERP systems

• Maintain organized accounting records and proper filing

• Support improvements in billing and accounting processes

Qualifications & Skills

• Bachelor’s degree in Commerce, Accounting, or Finance

• 1–4 years of experience in billing and accounting

• Strong knowledge of bookkeeping, journal entries, and ledger posting

• Experience in bank reconciliation and purchase accounting

• Proficiency in Tally / ERP systems and MS Excel

• High level of accuracy and attention to detail

• Good communication and coordination skills

Preferred Skills

• Knowledge of GST and statutory compliance

• Experience in MIS reporting

• Ability to handle multiple tasks and meet deadlines

• It is a Full Time Accountant job for candidates with 1 - 3 years of experience.