Accounts Payable Executive

AP Assistant Manager Responsibilities & Tasks

Accounts Payable Operations

• Oversee the end-to-end operations of the accounts payable team, including invoice processing, payment runs.

• Ensure all payments are processed accurately, in a timely manner, and in compliance with company policies and regulatory requirements.

• Review and approve large or complex invoices and payments.

• To follow and enforce accounts payable policies and procedures of the company.

Vendor Management

• Clarify and maintain strong relationships with vendors and suppliers for accounting related clarifications..

• Resolve escalated vendor issues, discrepancies, or disputes effectively and professionally with respect to accounting natures.

• Ensure accurate vendor records, including banking information and tax documents.

• Vendor accounts reconciliation at regular intervals.

Compliance and Internal Controls

• Implement and monitor internal controls to safeguard company assets and prevent fraud.

• Ensure compliance with tax regulations, including GST / TDS Reconciliation to some extent and reporting requirements.

• Collaborate with auditors to support internal and external audit requests and to ensure accuracy and compliance.

Process Improvement and Technology Utilization

• Good in MS office tools like XL and Word, mass mailing etcLeverage AP automation tools and SAP ERP systems to streamline processes and reduce manual effort.

Reporting and Analysis

• Prepare and present AP metrics and reports as specified in the Company.

• Monitor key performance indicators (KPIs) to track team performance and identify areas for improvement.

Team Leadership and Development

• Supervise, mentor, and develop a team of accounts payable professionals.

• Provide training on systems, processes, and compliance requirements.

• Foster a culture of collaboration, accountability, and continuous improvement.

Work closely and communicate with other departments, such as procurement and finance, to streamline processes.

Qualifications for AP Assistant Managers

EDUCATION

• Bachelor’s degree in accounting, finance or a related field

REQUIRED KNOWLEDGE

• Strong understanding of accounting principles and tax compliance

• Proficient in the use of accounting software and SAP ERP systems

• Advanced Microsoft Excel skills

EXPERIENCE REQUIRED

• Proven experience in accounts payable management, with a minimum of 6 years of relevant experience in a manufacturing environment with reasonable volume handling (Indian Accounting)

• Experience in managing a Team size of 6 people

SKILLS & ABILITIES

• Strong analytical and problem-solving abilities

• Excellent organizational skills with the ability to prioritize and manage multiple tasks

• Effective communication and interpersonal skills to build relationships with internal and external stakeholders

• Leadership skills

• Ability to prioritize tasks, manage workload efficiently and meet deadlines in a fast-paced environment

• It is a Full Time Accountant job for candidates with 6+ years of experience.