Accounts Payable Executive

Job Description – Accounts Payable (AP) Executive (Global Capability Centre / Shared Services Environment)

Position Title: AP Executive – Global Shared Services

Department: Finance Shared Services (GCC)

Reporting To: AP Lead

Location: [GCC Location – Gurgaon]

Employment Type: Full-time

Role Summary

The AP Executive will be responsible for processing vendor invoices, ensuring compliance with global policies, maintaining high accuracy levels, and supporting month-end closure activities in a Shared Services / GCC environment.

The role requires working in a high-volume, SLA-driven setup while coordinating with global stakeholders across US/EU/APAC regions.

Key Responsibilities

1. Invoice Processing

• Process PO and Non-PO invoices with 2-way / 3-way matching.

• Verify invoice accuracy, tax compliance (GST/VAT/WHT), and approvals.

• Ensure proper GL coding and cost center allocation.

• Process credit notes and debit notes.

• Maintain accurate documentation and audit trail.

2. Vendor Management

• Perform vendor reconciliations and resolve discrepancies.

• Respond to vendor queries within defined SLAs.

• Coordinate with procurement and business teams for invoice approvals.

• Support vendor master data validation (as per control framework).

3. Payment Processing

• Prepare payment proposals (NEFT/RTGS/ACH/Wire/SEPA).

• Validate supporting documents before payment release.

• Ensure compliance with payment authorization matrix.

• Support treasury team during payment runs.

4. Month-End Close Support

• Assist in AP ageing analysis.

• Support accrual preparation for unbilled expenses.

• Assist in intercompany reconciliations.

• Provide schedules and documentation for audits.

5. Compliance & Controls

• Ensure tax deductions (TDS/Withholding tax) are correctly applied.

• Maintain compliance with internal finance policies.

• Escalate control gaps or process deviations.

6. Process Improvement & Automation

• Identify opportunities for process improvement.

• Support implementation of automation tools (OCR, workflow).

• Maintain updated SOP documentation.

Qualification & Experience

• B.Com / M.Com / MBA (Finance)

• 2–5 years of experience in Accounts Payable

• Experience in Shared Services / GCC preferred

• Basic knowledge of GST, TDS, VAT, and withholding tax

• Experience in high-volume transaction environment preferred

Technical Skills

• ERP exposure (SAP preferred)

• MS Excel

Key Competencies

• Attention to detail and accuracy

• Ability to meet SLAs and deadlines

• Good communication skills (written & verbal)

• Analytical and reconciliation ability

• Ability to work across time zones

Process-oriented mindset

• It is a Full Time Accountant job for candidates with 3 - 6+ years Experience.