Accounts & Export Documentation Executive

Job Summary

We are seeking a highly organized and detail-oriented Operations & Documentation Executive to manage day-to-day office operations, domestic and export documentation, regulatory compliance, and business correspondence. The candidate will play a critical role in ensuring smooth execution of trading and export transactions, timely documentation, and coordination with customers, vendors, logistics partners, banks, and government authorities

Key Responsibilitie

1. Documentation & Correspondence.

Draft and manage quotations, proforma invoices, commercial invoices, purchase orders, agreements, and contracts

Handle all business correspondence via email, WhatsApp, and telephone

Maintain records of customer inquiries, orders, and transaction status

Prepare presentations, reports, and management MIS

2. Export Documentatio

Prepare and process

Proforma Invoice

Commercial Invoice

Packing List

Shipping Instruction

Certificate of Origin application

Phytosanitary documentation (where applicable

LUT-related documentatio

Export declarations and customs documentatio

Coordinate with CHA, freight forwarders, shipping lines, and customers

Track shipment status and maintain export records

3. Domestic Trade Documentatio

Generate quotations, sales orders, delivery challans, and tax invoices

Coordinate dispatches and transportation arrangements

Generate E-Way Bills and maintain dispatch records

Coordinate with suppliers and customers regarding deliveries

4. Accounts & Compliance Suppor

Prepare and upload sales and purchase entries in Tally

Reconcile invoices, vendor payments, and customer receivables

Coordinate with CA for

GST filing

TDS complianc

Annual compliance

Maintain proper documentation for audits and assessments

5. Logistics & Operations Coordinatio

Coordinate with transporters, warehouses, customs agents, and freight forwarders

Monitor shipment schedules and delivery timelines

Maintain inventory and stock movement records wherever required

6. Administrative Responsibilitie

Maintain digital and physical filing systems

Manage office records and documentation

Support management in day-to-day operational activities

Follow up with clients, suppliers, and service providers

Desired Skill

Strong drafting and communication skills

Proficiency in MS Excel, Word, Outlook, and PowerPoint

Knowledge of Tally Prime

Understanding of GST, E-Way Bill, and invoicing procedures

Knowledge of export documentation and logistics processes

Strong organizational and multitasking abilities

Attention to detail and compliance orientation

Qualification

Graduate in Commerce, Business Administration, Logistics, or related field

Additional certifications in Export-Import Management will be an advantage

Experienc

2–5 years experience in Trading, Export, Logistics, Accounts, or Operations

Experience in handling export documentation and GST processes preferred

Key Performance Indicators (KPIs

1. Error-free documentation and invoicing

2. Timely generation of export and domestic documents

3. Accurate E-Way Bill and GST record maintenance

4. Timely coordination of shipments and deliveries

5. Effective customer and vendor communication

6. Proper filing and record management

7. Compliance with statutory and internal procedures

• It is a Full Time Accountant job for candidates with 3 - 6+ years Experience.