Accounts Executive

Job Description – Accounts Executive

Location: Kothnur, Bengaluru
Department: Accounts & Finance
Designation: Accounts Executive
Employment Type: Full-Time
Industry: Sweets / Food Manufacturing & Retail

Job Summary

We are looking for a detail-oriented Accounts Executive to manage day-to-day accounting activities at our Kothnur location. The candidate will be responsible for maintaining accurate financial records, billing, purchase and sales entries, cash and bank transactions, reconciliations, GST/TDS documentation, and coordination with vendors, stores, and the central accounts team. These responsibilities are consistent with current Accounts Executive roles in Bengaluru and manufacturing environments. (Randstad)

JOB DESCRIPTION – ACCOUNTS EXECUTIVE

Location: Kothnur, Bengaluru
Department: Accounts & Finance
Designation: Accounts Executive
Employment Type: Full-Time
Industry: Sweets / Food Manufacturing & Retail

1. Job Purpose

To handle day-to-day accounting operations at the Kothnur location, maintain accurate financial records, ensure timely accounting entries and reconciliations, and support the central Accounts & Finance team in statutory compliance, reporting, and audit activities.

2. Key Responsibilities

A. Day-to-Day Accounting

• Record daily sales, purchase, receipt, payment, journal, and expense transactions.

• Maintain proper books of accounts and supporting documents.

• Enter transactions accurately in Tally / ERP accounting software.

• Maintain ledgers, vouchers, invoices, debit notes, and credit notes.

• Verify accounting entries and ensure proper documentation.

B. Sales & Billing

• Verify daily sales transactions and outlet billing reports.

• Check sales invoices for accuracy of quantity, rate, GST, and customer details.

• Reconcile sales reports with system records and cash/bank collections.

• Coordinate with the outlet/store team for billing-related discrepancies.

• Maintain proper records of cancelled bills, discounts, returns, and credit notes.

C. Purchase & Vendor Accounts

• Verify purchase invoices against purchase orders and goods received.

• Record purchase invoices and expenses accurately.

• Check GST details, invoice numbers, quantities, rates, and tax calculations.

• Maintain vendor ledgers and reconcile outstanding balances.

• Coordinate with vendors regarding invoice discrepancies and pending documents.

D. Cash & Banking

• Maintain daily cash records and petty cash transactions.

• Verify cash collections and supporting documents.

• Prepare daily cash and collection statements.

• Perform regular Bank Reconciliation Statements (BRS).

• Identify and resolve differences between bank statements and accounting records.

• Coordinate with the central accounts team for banking-related activities.

E. Accounts Receivable & Payable

• Monitor customer receivables and vendor payables.

• Maintain accurate debtor and creditor ledgers.

• Follow up on outstanding balances wherever required.

• Verify vendor bills before processing payments.

• Ensure proper documentation for all payment transactions.

F. GST & TDS Support

• Verify GST details in purchase and sales invoices.

• Assist in GST data preparation and reconciliation.

• Support GSTR-1, GSTR-3B and GSTR-2B reconciliation activities as required.

• Ensure proper documentation for e-invoices and e-way bills wherever applicable.

• Assist with TDS-related data, deductions, and documentation.

• Coordinate with the CA / senior accounts team for statutory compliance.

G. Inventory & Stock Accounting

• Coordinate with Stores, Purchase, Production, and Outlet teams regarding stock transactions.

• Verify purchase and stock receipt entries.

• Assist in stock reconciliation and identification of variances.

• Monitor accounting entries related to stock transfers, returns, wastage, and adjustments.

• Support periodic physical stock verification.

H. Daily / Monthly Reporting

• Prepare daily collection and sales reports.

• Prepare outstanding reports for customers and vendors.

• Assist in monthly expense statements and MIS reports.

• Provide required accounting data to the Accounts Manager / Finance Head.

• Support month-end closing activities.

I. Audit & Documentation

• Maintain proper physical and digital accounting records.

• Provide supporting documents required for internal and statutory audits.

• Assist auditors and senior accounts personnel during audit activities.

• Ensure vouchers, invoices, bills, and reconciliations are properly filed.

• Resolve audit queries within the assigned timeline.

J. Coordination

• Coordinate with Kothnur outlet/store operations for daily accounting requirements.

• Coordinate with Purchase, Stores, Production, Sales, HR, and Administration teams.

• Communicate with vendors and customers regarding accounting-related issues.

• Escalate discrepancies and unusual transactions to the Accounts Manager.

3. Educational Qualification

• B.Com / M.Com / BBA – Finance / MBA Finance or equivalent qualification.

• Candidates with relevant accounting experience in FMCG, food manufacturing, sweets, retail, or hospitality will be preferred.

4. Experience

• 2–4 years of relevant experience in Accounts & Finance.

• Experience in manufacturing, food industry, retail outlets, or multi-location businesses is preferred.

5. Technical Skills

• Good working knowledge of Tally Prime / Tally ERP / ERP accounting software.

• Good knowledge of MS Excel.

• Knowledge of GST, TDS, invoicing, and accounting principles.

• Knowledge of Bank Reconciliation and ledger reconciliation.

• Basic understanding of inventory accounting.

• Knowledge of e-invoicing and e-way bills will be an advantage.

6. Key Competencies

• Strong numerical and analytical skills.

• Attention to detail and accuracy.

• Good documentation and record-keeping skills.

• Ability to identify accounting discrepancies.

• Good coordination and communication skills.

• Ability to meet deadlines.

• Integrity and confidentiality in handling financial information.

• Ability to work independently as well as with the Accounts team.

7. Performance Indicators / KPIs

• Accuracy of accounting entries.

• Timely completion of daily accounting activities.

• Accuracy of cash and bank reconciliation.

• Timely vendor and customer ledger reconciliation.

• Accuracy of sales and purchase accounting.

• Timely submission of GST/TDS-related data.

• Proper maintenance of accounting documents.

• Timely completion of monthly closing activities.

• Reduction of accounting errors and outstanding reconciliation items.

8. Reporting Structure

Reports To: Accounts Manager / Finance Manager
Location: Kothnur, Bengaluru
Department: Accounts & Finance

• It is a Full Time Accountant job for candidates with 1 - 2 years of experience.