Accounts Executive

Roles & Responsibilities

A. Daily Accounting & Bookkeeping

• Maintain day-to-day accounting entries in Tally/Zoho or other accounting software.

• Record sales, purchases, expenses, receipts, and payment transactions accurately.

• Maintain general ledger, cash book, bank book, and journal entries.

• Ensure all transactions are supported by valid invoices, bills, approvals, and vouchers.

• Maintain proper documentation and filing of financial records.

B. Accounts Payable & Vendor Management

• Verify vendor invoices, purchase orders, work orders, and supporting documents.

• Process vendor payments according to approved payment terms.

• Maintain vendor ledgers and outstanding payment statements.

• Coordinate with Procurement, Production, and Project teams for invoice verification.

• Track advances, debit notes, credit notes, and vendor settlements.

C. Accounts Receivable & Client Billing

• Prepare and issue client invoices based on approved project milestones.

• Track client outstanding payments and follow up with the Sales/Project team.

• Maintain customer ledgers and payment receipts.

• Prepare receivable ageing reports and highlight overdue payments.

• Reconcile client advances and project-wise collections.

D. Project-Wise Accounting

• Maintain separate financial records for each interior design project.

• Track project expenses against approved budgets.

• Record material purchases, labour costs, site expenses, and vendor bills.

• Monitor project advances and actual expenditure.

• Highlight budget overruns and cost discrepancies to management.

E. Bank & Cash Reconciliation

• Perform daily or periodic bank reconciliations.

• Maintain petty cash records and verify supporting bills.

• Reconcile cash, bank, vendor, and customer accounts.

• Investigate and resolve discrepancies within defined timelines.

F. GST, TDS & Statutory Compliance

• Assist in GST data preparation and reconciliation.

• Verify GST invoices and input tax credit (ITC) eligibility.

• Support TDS calculations, deductions, and payment records.

• Coordinate with external auditors and consultants for statutory filings.

• Maintain compliance-related records and supporting documents.

G. Payroll & Employee Reimbursements

• Coordinate with HR for monthly payroll inputs and employee attendance-related data.

• Verify employee reimbursement claims against company policy and approvals.

• Maintain salary, advance, deduction, and reimbursement records.

• Ensure approved employee claims are processed within the payment schedule.

H. MIS & Financial Reporting

• Prepare daily, weekly, and monthly financial reports.

• Generate vendor outstanding, client outstanding, and cash-flow statements.

• Prepare expense summaries and project-wise cost reports.

• Submit monthly books and supporting schedules to the Accounts Manager/Finance Head.

• Highlight unusual transactions, pending bills, and financial discrepancies.

• It is a Full Time Accountant job for candidates with 6 months - 6+ years Experience.