Accounts Assistant

Job Description – Account Assistant

Job Title: Account Assistant
Department: Accounts & Finance
Experience: 1–3 Years
Employment Type: Full-Time
Location: [Company Location]
Salary: As per industry standards and candidate experience

Job Summary

We are looking for a detail-oriented and responsible Account Assistant to support our accounts and finance operations. The candidate will be responsible for maintaining financial records, handling invoices, assisting with bank and ledger reconciliation, and supporting day-to-day accounting activities.

Key Responsibilities

1. Accounting & Bookkeeping

   • Maintain day-to-day accounting records and financial transactions.

   • Record purchase, sales, expenses, receipts, and payment entries.

   • Maintain proper documentation of accounting vouchers and supporting bills.

   • Assist in maintaining customer and supplier ledgers.

2. Invoice & Billing Management

   • Prepare sales invoices, purchase entries, credit notes, and debit notes.

   • Verify invoices, bills, and supporting documents.

   • Follow up on pending invoices and payment-related documentation.

   • Maintain proper records of invoices and receipts.

3. Bank & Ledger Reconciliation

   • Assist with bank reconciliation and ledger reconciliation.

   • Check customer and vendor outstanding balances.

   • Identify discrepancies and coordinate for corrections.

   • Maintain accurate records of payments and receipts.

4. GST & Taxation Support

   • Assist in maintaining GST-related records and documentation.

   • Support the preparation of GST invoices and reports.

   • Assist the senior accountant/CA with GST, TDS, and other taxation-related requirements.

   • Maintain proper records for audits and statutory compliance.

5. Accounts Receivable & Payable

   • Maintain records of customer receivables and vendor payables.

   • Follow up with customers regarding outstanding payments when required.

   • Track supplier payments and payment due dates.

   • Prepare basic outstanding and payment reports.

6. Reporting & Documentation

   • Prepare daily, weekly, and monthly accounting reports as required.

   • Maintain organized physical and digital accounting records.

   • Assist management and senior accounting staff with financial data.

   • Ensure confidentiality and accuracy of financial information.

Required Skills

• Basic knowledge of accounting principles and bookkeeping.

• Good knowledge of MS Excel and accounting software such as Tally/ERP.

• Basic understanding of GST, TDS, invoices, and bank reconciliation.

• Good numerical and analytical skills.

• Strong attention to detail and accuracy.

• Good communication and coordination skills.

• Ability to manage multiple accounting tasks and meet deadlines.

Qualification

• B.Com / M.Com / BBA (Finance) or equivalent qualification.

• 1–3 years of experience in accounting or finance is preferred.

• Freshers with good accounting knowledge may also be considered.

Preferred Candidate

The ideal candidate should be honest, organized, punctual, detail-oriented, and willing to learn. Experience in handling accounting for a trading, industrial, hardware, or e-commerce business will be an added advantage.

Key Performance Areas (KPI)

• Accuracy of accounting entries.

• Timely invoice and payment processing.

• Proper maintenance of ledgers.

• Timely bank reconciliation.

• Accurate documentation and reporting.

• Timely support for GST/TDS and statutory requirements.

• Reduction of accounting errors and pending entries.

• It is a Full Time Accountant job for candidates with 1 - 3 years of experience.