Accounts And Finance Executive

Job description

Location: Faridabad, Haryana
Department: Finance & International Trade Operations
Employment Type: Full-Time
Experience: 2-3 years
Industry: International Trading / Import & Export / Commodity Trading

About the Role

We are looking for a detail-oriented and experienced Account Executive who can independently manage accounting, taxation, invoicing, and finance-related activities across multiple international locations.

The ideal candidate should have practical knowledge of Indian accounting, GST, taxation, bookkeeping, import-export documentation, international invoicing, logistics documentation, and foreign currency transactions. Experience in commodity trading or an international trading company will be an advantage.

Key Responsibilities

1. Accounting & Bookkeeping

• Maintain day-to-day accounting and bookkeeping for multiple companies/entities.

• Record sales, purchases, expenses, receipts, payments, bank transactions and journal entries.

• Maintain accounts payable and accounts receivable.

• Perform regular bank and ledger reconciliations.

• Track customer and supplier outstanding balances.

• Coordinate with auditors, consultants and external accountants whenever required.

2. GST & Indian Taxation

• Manage GST accounting, invoicing and documentation.

• Prepare and coordinate GST returns and reconciliations.

• Ensure proper recording of input and output GST.

• Handle TDS-related accounting and documentation.

• Support income-tax compliance and audit requirements.

• Maintain proper tax records and supporting documentation.

• Coordinate with CA/tax consultants for statutory compliance.

3. International Accounts

• Maintain accounting records for multiple international entities and locations.

• Book keeping.

• Handle invoicing and transactions involving India, UAE, Ghana, Mali, Singapore and other international locations.

• Co-ordinate with International CA

4. Invoicing & Commercial Documentation

• Prepare sales invoices, purchase invoices, proforma invoices and commercial invoices.

• Verify invoice details against Purchase Orders, contracts and delivery documents.

• Maintain proper documentation for customer and supplier transactions.

• Follow up for payments and maintain receivable ageing.

• Coordinate with sales and operations teams for billing and collections.

5. Import & Export Documentation

• Handle and maintain documentation related to international trade transactions.

• Coordinate documentation for:

  • Commercial Invoice

  • Proforma Invoice

  • Packing List

  • Bill of Lading

  • Certificate of Origin

  • Shipping documents

  • Insurance documents

  • Purchase Orders

  • Letter of Credit / payment documents

  • Customs and clearance documentation

• Coordinate with freight forwarders, shipping lines, CHA/customs agents, suppliers and customers.

• Ensure financial and commercial documents are properly aligned with shipment and customs requirements.
  

6. Logistics & Trade Coordination

• Coordinate with the logistics team for import/export shipments.

• Track shipment-related documentation and payment requirements.

• Verify freight, customs, insurance and other logistics-related invoices.

• Maintain shipment-wise costing and documentation.

• Assist in calculating landed cost, FOB/CIF values and shipment profitability.

Required Skills

• Strong knowledge of Tally / ERP / accounting software and MS Excel.

• Good understanding of GST, TDS and Indian taxation.

• Practical knowledge of bookkeeping and financial accounting.

• Understanding of Import & Export accounting and documentation.

• Knowledge of international trade transactions and foreign currency accounting.

• Good understanding of invoices, purchase orders, contracts and shipping documents.

• Strong reconciliation and analytical skills.

• Excellent attention to detail.

• Ability to manage multiple entities, transactions and deadlines simultaneously.

• Good written and verbal communication skills.

• Ability to coordinate with international teams, suppliers, customers and logistics partners.

Preferred Qualifications

• B.Com / M.Com / CA Inter / CMA Inter or equivalent qualification.

• 2-3 years of relevant experience in accounting, finance, import-export or international trading.

• Experience in commodity trading, international trading, logistics or export-import companies will be preferred.

• Experience working with UAE/GCC or African entities will be an added advantage.
  

Candidate Profile

We are looking for someone who is:

• Highly organised and responsible.

• Comfortable handling multiple companies and international transactions.

• Strong with numbers and documentation.

• Proactive in identifying accounting and documentation discrepancies.

• Capable of working independently with minimum supervision.

• Comfortable coordinating across India and international offices.

• Willing to take ownership of finance and trade documentation processes.

Role: Accountant / Accounts Executive

Industry Type: Import & Export / Wholesale Trading

Department: Finance & Accounting

Employment Type: Full Time, Permanent

Role Category: Accounting & Taxation

Education

UG: Any Graduate

• It is a Full Time Accountant job for candidates with 2 - 6+ years Experience.