Accounts And Finance Executive

Job Description

The Accounts Executive will be responsible for managing day-to-day accounting

activities, reconciliations, vendor and customer accounts, inventory-related accounting,

statutory compliance support and MIS reporting. The role will involve close coordination

with the warehouse, stores, procurement, sales, e-commerce and finance teams to

ensure accurate and timely financial records.

2. Key Responsibilities

A. Day-to-Day Accounting

• Record sales, purchases, receipts, payments, expenses and journal entries in

the accounting system.

• Maintain accurate and up-to-date ledgers.

• Verify invoices and supporting documents before accounting.

• Ensure correct accounting of expenses, purchases and sales.

• Maintain proper documentation and filing of financial records.

B. Bank & Cash Reconciliation

• Perform regular bank reconciliations.

• Reconcile cash collections from stores and delivery operations.

• Verify deposits against cash collection records.

• Identify and resolve unreconciled transactions.

• Maintain daily/weekly cash and bank position.

C. Vendor & Purchase Accounting

• Verify vendor invoices against purchase orders, GRNs and supporting documents.

• Record purchase invoices accurately with appropriate GST classification.

• Maintain vendor ledgers and ageing.

• Prepare vendor outstanding reports.

• Coordinate with procurement and warehouse teams for invoice/GRN

discrepancies.

• Assist in preparing vendor payment schedules.

D. Sales & Receivables

• Record sales from retail stores, e-commerce platforms, online orders and

other sales channels.

• Reconcile sales with payment gateway, marketplace and bank settlements.

• Maintain customer receivables and ageing reports.

• Track outstanding amounts and coordinate for timely collection.

• Investigate differences between sales reports, settlement reports and books.

E. Inventory & Warehouse Reconciliation

• Assist in reconciliation of purchase, stock and sales data.

• Coordinate with warehouse and stores for stock reconciliation.

• Verify stock movement between warehouse, stores and other locations.

• Identify stock variances and coordinate for resolution.

• Assist in monthly physical stock verification.

• Ensure inventory-related transactions are properly recorded in accounts.

F. GST & TDS Compliance

• Assist in preparation of GST workings and reconciliations.

• Verify GSTIN, HSN/SAC, taxable value and GST rates on purchase and sales

invoices.

• Assist in reconciliation of purchase data with GSTR-2B.

• Assist in preparation of GSTR-1 and GSTR-3B workings.

• Assist in TDS calculation, deduction and reconciliation.

• Coordinate with external consultants for statutory filings and compliance.

G. MIS & Management Reporting

Prepare regular reports including:

• Daily/weekly sales report

• Purchase report

• Vendor outstanding

• Customer receivables

• Bank and cash position

• Expense report

• Inventory reconciliation

• Payment gateway/e-commerce reconciliation

• Monthly P&L support.

• Other financial MIS as required by management

H. Audit & Documentation

• Assist in statutory, internal and tax audits.

• Provide ledgers, invoices, reconciliations and supporting documents to auditors.

• Maintain proper documentation for all accounting transactions.

• Ensure timely closure of audit queries.

3. Required Qualifications

• B.Com / M.Com / CA Inter / equivalent qualification.

• 1–4 years of relevant experience in accounting.

• Working knowledge of Tally/ERP/accounting software.

• Good knowledge of MS Excel.

• Basic knowledge of GST and TDS.

• Experience in reconciliation and ledger scrutiny.

4. Preferred Experience

Preference will be given to candidates having experience in:

• FMCG / D2C / retail businesses

• E-commerce accounting

• Inventory and warehouse accounting

• Payment gateway reconciliation

• GST and TDS reconciliation

• Multi-location sales operations

• It is a Full Time Accountant job for candidates with 1 - 6 years of experience.