Accounts Admin

In a computer rental company, an Accounts Administrator with Inventory Control serves as a bridge between financial reporting and asset management. You are responsible for ensuring that every piece of hardware—from laptops to servers—is accounted for both physically and on the company’s balance sheet.

Core Accounting Responsibilities

• Accounts Receivable & Payable: Manage the full billing cycle by issuing rental invoices to clients and processing payments to hardware suppliers.

• Financial Reconciliation: Reconcile bank statements and internal ledgers to ensure all rental income and procurement expenses are accurately recorded.

• Tax Compliance: Prepare and submit necessary tax filings, such as sales tax on rentals or corporate income tax forms.

• Debt Collection: Monitor aging reports and contact clients to ensure timely payment of outstanding rental fees.

Inventory Control & Asset Management

• Asset Tracking: Use specialized software or ERP systems to track the real-time location and status (e.g., rented, in-repair, or available) of all computer equipment.

• Stock Audits: Conduct regular physical counts and "cycle counts" to ensure the physical stock matches the digital records, investigating any "ghost assets" or discrepancies.

• Valuation & Depreciation: Maintain accurate records of asset value, accounting for the rapid depreciation typical of electronics.

• Procurement Support: Monitor stock levels and hardware health to recommend when to retire old units or purchase new equipment based on rental demand.

Administrative & Operational Tasks

• Contract Management: Evaluate and organize customer rental agreements, ensuring all terms and insurance requirements are documented.

• Shipping & Receiving: Verify incoming shipments of new hardware and coordinate the dispatch of rental units to ensure on-time delivery to clients.

• Vendor Relations: Act as the primary contact for hardware vendors and third-party logistics providers to resolve billing or delivery issues.

• It is a Full Time Accountant job for candidates with 1 - 3 years of experience.