Accounts Admin

Key Responsibilities

A. Accounts & Finance

• Maintain day-to-day accounting records in Tally/ERP software.

• Prepare and record sales, purchase, payment, receipt, and journal vouchers.

• Generate GST invoices, credit notes, and debit notes.

• Maintain cash book, bank book, and petty cash records.

• Perform daily bank reconciliation.

• Manage accounts receivable and accounts payable.

• Follow up with customers for outstanding payments.

• Process vendor payments after verification.

• Prepare monthly financial reports and MIS.

• Assist in finalization of books of accounts.

• Maintain fixed asset register.

B. GST & Statutory Compliance

• Prepare data for GST Return filing (GSTR-1, GSTR-3B).

• Reconcile GST records with GSTR-2B.

• Maintain TDS records and assist in TDS return preparation.

• Maintain statutory registers and financial documents.

• Coordinate with Chartered Accountant and Auditor during audits.

C. Payroll & HR Support

• Prepare monthly salary sheets.

• Maintain employee attendance and leave records.

• Process reimbursements and staff advances.

• Maintain employee records and documentation.

D. Administration

• Manage office administration and housekeeping.

• Maintain office inventory and stationery.

• Coordinate with vendors and service providers.

• Maintain inward and outward registers.

• Organize office files and confidential documents.

• Coordinate courier and dispatch activities.

E. Tender & Documentation Support

• Prepare invoices, quotations, purchase orders, and delivery challans.

• Maintain GeM and e-Tender related documents.

• Organize certificates, compliance documents, and company records.

• Assist in preparing documentation for government tenders.

• Coordinate with various departments for document collection.

F. Banking & Coordination

• Coordinate with banks for payments and documentation.

• Handle cheque deposits, NEFT/RTGS transactions, and bank correspondence.

• Maintain banking records and financial files.

Required Skills

• Strong knowledge of Accounting Principles.

• Good understanding of GST, TDS, and Income Tax basics.

• Proficiency in Tally Prime and Microsoft Excel.

• Knowledge of MS Word and Outlook.

• Good communication and interpersonal skills.

• Excellent organizational and time management skills.

• Ability to maintain confidentiality.

• Strong attention to detail.

Educational Qualification

• B.Com / M.Com / MBA (Finance) or equivalent.

• Additional certification in Tally or GST will be preferred.

Experience

• 2–5 years of experience in Accounts and Administration.

• Experience in handling Government Tender documentation (GeM/e-Tender) will be an added advantage.

Key Performance Indicators (KPIs)

• Accurate maintenance of accounting records.

• Timely GST, TDS, and statutory compliance.

• Timely preparation of invoices and financial reports.

• Effective management of receivables and payables.

• Proper maintenance of office administration and records.

• Error-free documentation and filing.

• Timely completion of assigned administrative tasks.

Working Conditions

• Full-time office-based position.

• Working hours as per company policy.

• May require additional hours during month-end closing, audits, or tender submission deadlines.

• It is a Full Time Accountant job for candidates with 0 - 5 years of experience.