Position: HR, Accounts & Admin Executive
Location: Mohali
Employment Type: Full-Time
Experience: 1–4 years
Reports To: Management / Director

Job Description – HR, Accounts & Admin Executive (with Zoho Books Experience)

We are looking for a dependable and detail-oriented HR, Accounts & Admin Executive who can independently manage day-to-day office operations, employee coordination, and accounting tasks using Zoho Books. The role requires someone organized, proactive, and comfortable handling multiple responsibilities across HR, finance, and administration.

Key Responsibilities (Combined Role)

• Manage daily office operations, maintain office supplies, coordinate with vendors, and ensure a smooth working environment.

• Handle employee recruitment, screening, interview scheduling, onboarding, documentation, attendance tracking, and leave management.

• Prepare and maintain all employee-related documents including offer letters, appointment letters, confirmations, and notices.

• Maintain employee records, support induction/training, assist in performance monitoring, and address basic employee queries professionally.

• Create and manage invoices, estimates, receipts, and vendor bills using Zoho Books.

• Enter and verify daily accounting entries including sales, expenses, and payments.

• Track outstanding customer payments, coordinate follow-ups, and maintain accurate records of collections.

• Manage petty cash, maintain reconciliations, and ensure proper financial documentation.

• Coordinate with the CA for GST, TDS, payroll, and monthly compliance activities.

• Assist management in scheduling meetings, travel arrangements, and communication within the team.

• Maintain filing systems (digital + physical) for HR, accounts, and administrative records.

• Support management in day-to-day tasks, reporting, and overall coordination across departments.

Skills & Competencies

• Practical experience using Zoho Books (mandatory).

• Good understanding of HR operations and basic accounting principles.

• Strong communication and interpersonal skills.

• Ability to multitask and manage multiple responsibilities efficiently.

• Proficiency in MS Excel / Google Sheets and general office software.

• High level of accuracy, integrity, and attention to detail.

• Self-driven, organized, and capable of managing tasks independently.

Qualifications

• Bachelor's degree in Commerce, Business Administration, HR, or related field.

• Experience in HR + Accounts + Admin roles preferred.

• Knowledge of HR documentation and accounting software is a plus.

• It is a Full Time Accountant job for candidates with 6 months - 2 years of experience.