Accounts Admin

Accounts & Administration Executive

Company: 8 Directions Security Services Pvt. Ltd.
Department: Accounts & Administration
Job Title: Accounts & Administration Executive
Reports to: Management
Location: C -71, GF, SECTOR 63, NOIDA
office timings- 8.30 AM- 5.30 PM

Interview Timing- 12.3- 2.30

Job Purpose

To support the company’s day-to-day accounting and administrative operations, maintain accurate financial records, coordinate employee and vendor documentation, and help ensure smooth office and operational support for security services.

Key Responsibilities

Accounts and Finance

• Maintain books of accounts, vouchers, invoices, receipts, and payment records.

• Record daily financial transactions in the accounting system or approved spreadsheets.

• Prepare and process customer invoices and follow up on outstanding payments.

• Verify supplier bills, expense claims, supporting documents, and payment requests.

• Assist with bank reconciliations, cash and petty-cash records, and monthly closing.

• Support payroll preparation by coordinating attendance, overtime, leave, advances, and deductions with the relevant team.

• Assist with statutory filings and records, such as GST, TDS, PF, and ESI, as applicable and under the guidance of the responsible professional.

• Prepare routine financial reports and provide documents for audits and management review.

Administration and Documentation

• Maintain organized digital and physical records for accounts, employees, clients, suppliers, and contracts.

• Handle office correspondence, data entry, filing, and document control.

• Assist with office supplies, service-provider coordination, and basic facility administration.

• Track renewals, approvals, bills, and other important administrative deadlines.

• Support preparation of quotations, purchase orders, and client or vendor documents as assigned.

Security-Services Coordination

• Coordinate with operations and site supervisors to collect attendance, deployment, overtime, and other records needed for billing and payroll.

• Help maintain client, site, guard, and service-related documentation.

• Follow up on missing timesheets, duty rosters, bills, and supporting documents.

• Handle employee and company information confidentially.

Qualifications and Experience

• Bachelor’s degree or diploma in Commerce, Accounting, Business Administration, or a related field preferred.

• Previous experience in accounts and office administration is an advantage.

• Familiarity with accounting software and MS Excel or Google Sheets.

• Working knowledge of invoicing, bookkeeping, reconciliations, and basic payroll support.

• Knowledge of applicable statutory compliance requirements is preferred.

Skills and Competencies

• Strong attention to detail and accuracy.

• Good organization, time management, and follow-up skills.

• Clear written and verbal communication.

• Ability to handle confidential information responsibly.

• Professional coordination with employees, clients, vendors, and colleagues.

• Ability to manage routine tasks independently and meet deadlines.

Key Performance Indicators

• Accuracy and timely entry of financial transactions.

• Timely preparation of invoices and follow-up on receivables.

• Completion of reconciliations and reports within agreed deadlines.

• Proper maintenance of employee, client, vendor, and compliance records.

• Timely collection of attendance and operational documents required for payroll and billing.

• It is a Full Time Accountant job for candidates with 4 - 6+ years Experience.