Accounts Admin

CCOUNTS EXECUTIVE CUM ADMIN

Company: 8 Directions Security Services Pvt. Ltd.
Location: Sector 63, Noida
Department: Accounts & Administration
Employment Type: Full-Time
Experience: 2–5 Years
Industry: Security Services, Facility Management & Manpower Solutions

About the Role

8 Directions Security Services Pvt. Ltd. is looking for a skilled and responsible Accounts Executive cum Admin to manage day-to-day accounting operations, payroll management, invoicing, MIS reporting, financial data preparation and office administration.

The ideal candidate should have strong knowledge of accounts, payroll processing, Excel, financial reporting and administrative coordination. Experience in Security Services, Facility Management or Manpower Outsourcing will be preferred.

Key Responsibilities

1. Accounts Management

• Maintain day-to-day accounting records and financial transactions.

• Manage accounts payable and receivable.

• Maintain purchase, sales, expense and payment records.

• Perform bank reconciliation and ledger reconciliation.

• Monitor outstanding receivables and payables.

• Coordinate with management, vendors, clients and the Accounts team.

• Ensure accurate and timely accounting entries.

2. Payroll Management

• Prepare monthly salary sheets for security guards, housekeeping staff, supervisors and office employees.

• Calculate salaries based on attendance, joining dates, leaves, overtime, deductions and approved adjustments.

• Coordinate with HR and Operations for attendance and manpower data.

• Verify payroll calculations before salary processing.

• Maintain payroll records and salary MIS.

• Coordinate with the compliance team for applicable PF, ESI and other statutory deductions.

• Resolve salary-related queries in coordination with HR and management.

3. Invoicing & Billing

• Prepare monthly client invoices for security, housekeeping and manpower services.

• Prepare site-wise and client-wise billing sheets based on approved manpower deployment, attendance, rates and applicable taxes.

• Verify invoice calculations, GST details and supporting documents.

• Coordinate with Operations and HR for accurate billing data.

• Track invoice submissions, payment status and outstanding bills.

• Prepare debit notes, credit notes and other billing documents when required.

4. Profit & Loss (P&L) and Financial Reporting

• Prepare monthly and site-wise Profit & Loss statements.

• Track revenue, salary expenses, statutory costs, operational expenses and other business costs.

• Analyse client-wise and site-wise profitability.

• Compare budgeted expenses with actual expenses.

• Identify variations, cost leakages and areas for improvement.

• Prepare management reports highlighting revenue, expenses, profit and loss.

• Support management in financial planning and cost control.

5. MIS & Data Management

• Prepare daily, weekly and monthly MIS reports.

• Maintain client-wise and site-wise revenue and expense data.

• Prepare manpower billing and salary comparison reports.

• Maintain outstanding payment and collection MIS.

• Prepare cash flow, expense and profitability reports.

• Maintain accurate Excel/Google Sheets records.

• Ensure timely submission of financial and operational data to management.

6. Office Administration

• Manage routine office administration and coordination.

• Maintain office records, documents and registers.

• Coordinate with vendors, suppliers and service providers.

• Monitor office expenses, purchases and administrative requirements.

• Support management in maintaining office discipline and smooth daily operations.

• Coordinate with HR, Operations and Accounts teams for administrative requirements.

7. Compliance & Documentation Support

• Maintain proper accounting, payroll and billing documentation.

• Coordinate with external accountants, auditors and tax consultants, as applicable.

• Support GST, TDS, PF, ESI and other applicable compliance-related data preparation.

• Ensure timely availability of financial records for audits and management review.

Required Skills

• Strong knowledge of accounting and bookkeeping.

• Excellent Excel and MIS reporting skills.

• Practical experience in payroll management.

• Good knowledge of invoicing and billing.

• Ability to prepare Profit & Loss statements.

• Knowledge of Tally, accounting software or ERP systems.

• Strong numerical and analytical skills.

• Good coordination and communication abilities.

• High accuracy, confidentiality and attention to detail.

Preferred Experience

Candidates with experience in the following industries will be preferred:

• Security Services

• Facility Management

• Manpower Outsourcing

• Staffing Companies

• Contract Labour Management

Experience in managing large employee payrolls, site-wise billing and manpower service accounts will be an added advantage.

Qualification

• B.Com / M.Com / BBA (Finance) or equivalent qualification preferred.

• 2–5 years of relevant experience in Accounts, Payroll and MIS.

• Strong working knowledge of MS Excel is essential.

Key Performance Indicators (KPIs)

• Accuracy and timely completion of monthly payroll.

• Timely preparation and submission of client invoices.

• Accuracy of accounting entries and financial records.

• Timely preparation of monthly P&L statements.

• Accuracy of site-wise revenue and expense reports.

• Timely submission of MIS reports.

• Monitoring and reduction of outstanding receivables.

• Proper documentation and compliance support.

• Effective office administration and coordination.

Reporting

Reports To: Management / Accounts Manager

Coordinates With: HR, Operations, Recruitment, Compliance and Client Coordination Teams

Role Objective

To ensure accurate and timely accounting, payroll processing, invoicing, MIS reporting, profitability analysis and administrative management, supporting the smooth financial and operational functioning of 8 Directions Security Services Pvt. Ltd.

Interested candidates may share their updated CV with the HR/Recruitment Team.

• It is a Full Time Accountant job for candidates with 3 - 6+ years Experience.