Accountant

Job Description – Accountant / Crewing Accounts Executive (Shipping Industry)

Position Summary

We are seeking a detail-oriented and proactive Accountant / Crewing Accounts Executive with experience in maritime operations, crew payroll processing, billing, invoicing, and regulatory compliance. The candidate will be responsible for handling crew and officer salary processing, financial coordination, crew administration, and ensuring compliance with maritime regulations and company policies.

Key Responsibilities

Payroll & Accounts

Process monthly salaries and allotments for seafarers, officers, and office staff.

Prepare payroll statements, overtime calculations, leave wages, and final settlements.

Handle sales billing, client invoicing, and month-end financial reporting.

Coordinate with the accounts department for vendor payments, reconciliations, and financial documentation.

Maintain accurate payroll records and support audit requirements.

Prepare MIS reports and maintain proper accounting documentation.

Assist in bank reconciliations, ledger scrutiny, and expense monitoring.

Crew Management & Operations

Coordinate crew joining, sign-off, travel arrangements, and documentation.

Maintain crew records, certifications, contracts, and database updates.

Liaise with ship managers, masters, and shipping agents for smooth crew operations.

Arrange medical examinations and travel logistics for seafarers.

Monitor crew documentation validity and compliance requirements.

Coordinate visa applications, flag documentation, and statutory compliance formalities.

Ensure timely submission of crew documents as per client and regulatory requirements.

Commercial / Merchant Shipping Agency Accounts & Operations

The candidate will also support the accounting and operational activities of the company’s Commercial / Merchant Shipping Agency division. This includes handling financial documentation, invoicing, and coordination related to port and vessel agency services provided to ship owners, charterers, operators, and managers worldwide.

Key Responsibilities

Prepare invoices, debit notes, Port Disbursement Accounts (PDA), and Final Disbursement Accounts (FDA) for vessel operations.

Handle accounting and expense tracking related to port calls, vessel clearances, and agency operations.

Coordinate with customs, immigration, port authorities, DG Shipping, and other maritime regulatory bodies for vessel compliance requirements.

Maintain records of payments relating to port dues, pilotage, towage, berth hire, launch services, stevedoring, and husbandry services.

Assist in financial coordination for:

Customs clearance formalities

Immigration and crew clearance procedures

Flag state and local regulatory compliance

Port health and quarantine formalities

Vessel arrival and departure documentation

Cargo documentation and manifest processing

Ship chandling and vessel supply coordination

Bunker coordination and related documentation

Cash-to-Master (CTM) arrangements

Crew change and transit coordination

Coordination with P&I correspondents and surveyors when required

Liaise with international ship owners, managers, charterers, and local authorities regarding operational and financial matters.

Ensure timely submission of supporting documents, invoices, and compliance records.

Support month-end accounting, reconciliations, and reporting related to agency operations.

Required Skills & Qualifications

Experience in shipping, maritime, crewing, or ship management industry preferred.

Knowledge of crew payroll processing and maritime documentation.

Familiarity with invoicing, accounting procedures, and financial reconciliations.

Good communication and coordination skills.

Proficiency in MS Office, especially Excel and accounting software.

Ability to work under deadlines and manage multiple operational tasks simultaneously.

Understanding of DG Shipping regulations and maritime compliance procedures will be an added advantage.

• It is a Full Time Accountant job for candidates with 1 - 2 years of experience.