Accountant

JOB DESCRIPTION - ACCOUNTS EXECUTIVE Position Accounts Executive / Junior Accountant Department Accounts & Finance Qualification B.Com / M.Com Reporting To Accounts Head /Finance Head /Management Experience 1-3 Years Preferred Employment Full-Time 1. Role Objective We are looking for a disciplined and detail-oriented Accounts Executive who can manage day-to-day accounting, maintain accurate financial records, support statutory compliances, and ensure proper reconciliation of sales, purchases, expenses, receivables, payables, banking and inventory-related transactions. The candidate should have strong accounting fundamentals, good Excel skills and practical knowledge of GST, TDS and MIS reporting. 2. Day-to-Day Accounting • Maintain accurate day-to-day books of accounts. • Record all sales, purchases, receipts, payments, expenses, debit notes and credit notes. • Ensure every accounting entry is supported by proper bills, invoices or documents. • Maintain proper ledger classification and accounting heads. • Ensure transactions are entered daily without backlog. • Maintain cash book and bank book and perform regular ledger scrutiny. 3. Sales & Purchase Accounting • Record and verify sales invoices and purchase bills. • Cross-check purchase invoices with supporting documents. • Maintain vendor-wise and customer-wise ledgers. • Ensure correct GST treatment on sales and purchases. • Reconcile sales and purchase data with accounting records. • Coordinate with operations, stores and purchase teams for missing bills or documents. 4. Accounts Receivable • Maintain complete customer outstanding statements and invoice-wise receivables. • Track due dates and prepare customer ageing reports. • Coordinate with sales/CRM teams for collection follow-ups. • Reconcile customer ledgers and highlight overdue/high-risk receivables. • Maintain records of advances received from customers. 5. Accounts Payable • Maintain vendor-wise outstanding statements and payment due dates. • Verify bills before processing payments and prepare weekly vendor payment schedules. • Reconcile vendor ledgers and maintain vendor advance records. • Prevent duplicate or unauthorized payments. • Coordinate for missing invoices, credit notes and debit notes. 6. GST Compliance • Working understanding of GST basics, applicable rates, CGST, SGST and IGST. • Understand Input Tax Credit (ITC), output GST liability and GST invoice requirements. • Prepare purchase and sales GST reconciliations. • Support GSTR-1, GSTR-3B and GSTR-2B reconciliation. Page 1 Accounts Executive - Job Description • Identify ITC mismatches and maintain GST working papers. • Coordinate with CA/accounting consultants for timely filing and compliance. 7. TDS & Statutory Compliance • Working knowledge of TDS provisions and applicable rates. • Identify transactions where TDS is applicable and ensure correct deduction. • Maintain TDS working sheets and reconcile TDS payable with books. • Maintain vendor PAN and statutory information. • Prepare data required for TDS returns and coordinate with CA/consultants. • Maintain a compliance calendar so deadlines are not missed. 8. Bank & Cash Reconciliation • Record banking transactions daily and perform regular bank reconciliation. • Identify unmatched bank transactions and track charges, refunds and settlements. • Maintain petty cash records and verify cash expenses against vouchers. • Ensure actual cash position matches accounting records. 9. Inventory & Stock Accounting • Coordinate with store, factory and warehouse teams for stock records. • Reconcile purchase quantities with inward stock and dispatch/sales with outward stock. • Assist in matching physical inventory with system inventory. • Identify stock discrepancies and maintain records for adjustments, damages, returns and wastage. • Support periodic stock audits. 10. Expense Management • Record business expenses under correct accounting heads. • Verify expense bills and supporting documents. • Maintain employee reimbursements and petty cash expenses. • Track recurring expenses and identify expenses without supporting bills. • Prepare monthly expense summaries and basic budget/previous-month comparisons. 11. MIS Reporting • Prepare Daily Sales, Collection, Expense, Bank Position and Cash Position reports. • Prepare Accounts Receivable, Accounts Payable, Customer Ageing and Vendor Ageing reports. • Prepare Sales vs Collection, Purchase Summary and Expense Summary. • Prepare GST, TDS and Inventory/Stock summaries. • Prepare monthly revenue, basic profitability and month-end closing status reports. • Ensure MIS is accurate, timely and management friendly. 12. Data Compilation & Reconciliation • Compile and reconcile Sales -> Purchases -> Expenses -> Receipts -> Payments -> Bank -> GST -> TDS -> Inventory -> Customer Outstanding -> Vendor Outstanding. • Ensure operational data and accounting records remain synchronized. 13. Excel Skills Required • Basic formulas, SUM/SUMIF/SUMIFS, COUNT/COUNTIF and IF formulas. • VLOOKUP/XLOOKUP, sorting, filtering, Pivot Tables and data validation. • Conditional formatting, reconciliation sheets, MIS preparation and large-data cleaning. 14. Accounting Knowledge Required • Debit & Credit, Journal Entries, Ledgers and Trial Balance. • Profit & Loss Account, Balance Sheet basics and Cash Flow basics. • Sales/Purchase Accounting, Expense Accounting and Bank Reconciliation. Page 2 Accounts Executive - Job Description • Accounts Receivable, Accounts Payable, Advances, Credit Notes and Debit Notes. • Inventory Accounting and month-end closing. 15. Monthly Closing Responsibilities • Ensure all sales, purchases and expenses are booked. • Complete bank and cash reconciliation. • Reconcile customer and vendor ledgers. • Complete GST reconciliation and TDS working. • Update stock-related entries and identify pending bills. • Update receivables/payables, prepare MIS and keep books ready for management/CA review. 16. Candidate Profile • B. Com / M. Com preferred; 1-3 years of practical accounting experience preferred. • Fresh candidates with strong practical accounting, GST, TDS and Excel knowledge may also be considered. • Strong attention to detail, documentation discipline and ability to work with deadlines. • Practical capability in accounts payable/receivable, MIS, bank reconciliation and data compilation. 17. Key Performance Expectations • Accuracy of accounts with minimum errors and complete supporting documentation. • Daily accounting discipline with no unnecessary backlog. • Timely bank, cash, customer, vendor and stock reconciliation. • Accurate and timely GST/TDS data preparation. • Clear visibility of receivables, payables, bank and cash positions. • Timely MIS reporting and disciplined month-end closing. • Accurate synchronization of sales, purchases, expenses, GST, TDS and inventory data. Ideal Candidate: The ideal candidate is not merely a data-entry accountant. We require someone who takes ownership of accounts and ensures that management has accurate and timely visibility of sales, purchases, expenses, cash, bank balances, receivables, payables, taxes and inventory at all times. Page 3 Accounts Executive - Job Description

• It is a Full Time Accountant job for candidates with 6 months - 2 years of experience.