Accountant

Industry: HVAC / Mechanical Contracting

Employment Type: Full-time

Reports To: General Manager / CFO / Business Owner

Job Summary

The Accounting Manager oversees the financial operations and statutory compliance of the HVAC business. This role manages job costing, Work-in-Progress (WIP) accounting, accounts receivable/payable, financial reporting, and end-to-end statutory obligations including GST filing, Income Tax Return (ITR) preparation, EPF, and ESI compliance.

Key Responsibilities

• Financial Accounting & Reporting

• Manage full-cycle accounting, month-end closing, and annual financial statement preparation.

• Maintain Work in Progress (WIP) schedules, over/under billings, and percentage-of-completion revenue recognition for HVAC projects.

• Reconcile bank accounts, ledger entries, and COGS monthly.

• GST & Direct Tax Compliance

• Prepare and file monthly/quarterly GST returns (GSTR-1, GSTR-3B) and annual returns (GSTR-9).

• Perform Input Tax Credit (ITC) reconciliations against GSTR-2B to maximize tax credits and handle blockages.

• Ensure accurate GST applicability on mixed supplies (HVAC service contracts vs. equipment sales).

• Prepare tax computation data for corporate ITR filings and assist external CPAs/Auditors during Tax Audits (Section 44AB).

• Manage Tax Deducted at Source (TDS) calculations, quarterly returns (Form 26Q/27Q), and Form 16/16A generation.

• Payroll & Statutory Compliance (EPF & ESI)

• Calculate and process monthly EPF contributions based on statutory wage ceilings (capped at ₹15,000 basic/DA or actual basic).

• Calculate and process ESI deductions for employees within the gross wage ceiling (≤ ₹21,000/month) at standard rates (0.75% employee / 3.25% employer).

• Generate and file monthly EPF ECR challans and ESI monthly returns within statutory deadlines.

• Maintain statutory registers, inspect compliance records, and resolve queries on the EPFO and ESIC portals.

• AR, AP & Job Costing

• Oversee progress billings (AIA G702/G703 format), retainage tracking, and technician field collection accounting.

• Track direct labor, material, equipment rentals, and van stock inventory against project budgets.

• Supervise Accounts Payable, purchase orders, and vendor invoice matching.

Qualifications & Requirements

• Education: Bachelor’s degree or Master’s in Commerce (B.Com/M.Com), MBA (Finance), or CA Inter / CMA Inter.

• Experience: 3–6 years of progressive accounting experience, preferably within HVAC, MEP contracting, plumbing, or trade construction.

• Statutory Knowledge:

• Demonstrated expertise in GST portal operations, ITC reconciliation, and GSTR filing.

• Hands-on experience with EPFO unified portal, ESIC employer portal, and monthly ECR generation.

• Strong command over Income Tax provisions, TDS rates, and tax return filing workflows.

• Software Proficiency:

• Accounting: Tally Prime, Zoho Books, QuickBooks, or NetSuite.

• Field/ERP Software: ServiceTitan, Housecall Pro, or equivalent HVAC management software mapped to ERP.

• Skills: In-depth understanding of WIP accounting, job-cost variance analysis, MS Excel (VLOOKUP, Pivot Tables, statutory formulas), and team management.

• It is a Full Time Accountant job for candidates with 2 - 6+ years Experience.