Accountant (Hospitality Industry)

Job Description: Accountant (Hospitality Industry)

Job Title: Accountant

Department: Finance & Accounts

Industry: Hotels, Resorts & Hospitality

Reports To: Finance Manager/ Director

Job Location:C - 218, Noida One, Sector - 62, Noida, Uttar Pradesh, 201309

Salary: 30k – 40k

Job Summary

The Accountant is responsible for managing the day-to-day financial operations of the hotel or resort, ensuring accurate accounting records, timely financial reporting, statutory compliance, and effective cost control. The role supports management by maintaining financial integrity, monitoring revenue and expenses, and ensuring compliance with company policies and applicable accounting standards.

Key Responsibilities

1. Financial Accounting

• Maintain accurate books of accounts in accordance with accounting standards.

• Record daily financial transactions, journal entries, and ledger postings.

• Prepare monthly, quarterly, and annual financial statements.

• Reconcile bank accounts, cash, and general ledger accounts.

2. Accounts Payable (AP)

• Process vendor invoices and verify supporting documents.

• Ensure timely payments to suppliers and service providers.

• Reconcile vendor statements and resolve discrepancies.

• Maintain accounts payable records.

3. Accounts Receivable (AR)

• Prepare and issue invoices to corporate clients, travel agents, and guests.

• Monitor outstanding receivables and follow up on collections.

• Reconcile customer accounts and maintain debtor records.

• Coordinate with the Sales and Reservations teams for billing accuracy.

4. Revenue Accounting

• Verify daily room, restaurant, banquet, spa, and other revenue reports.

• Reconcile Point of Sale (POS) transactions with the Property Management System (PMS).

• Monitor cash collections, card payments, UPI, and online transactions.

• Assist in preparing the Daily Revenue Report (DRR).

5. Cash & Banking

• Manage daily cash collections and petty cash.

• Prepare bank deposits and perform bank reconciliations.

• Monitor cash flow and liquidity.

• Ensure proper authorization of payments.

6. Budgeting & Cost Control

• Assist in preparing annual budgets and financial forecasts.

• Monitor departmental expenses against budgets.

• Analyze food cost, beverage cost, and operational expenses.

• Support cost-saving initiatives and profitability improvements.

7. Inventory & Asset Control

• Verify inventory records for food, beverages, housekeeping supplies, and stores.

• Conduct periodic stock audits with department heads.

• Maintain fixed asset registers and depreciation schedules.

• Ensure proper accounting of capital expenditures.

8. Payroll Support

• Verify attendance, overtime, incentives, and deductions.

• Coordinate payroll processing with HR.

• Ensure timely salary disbursement.

• Maintain payroll records confidentially.

9. Taxation & Statutory Compliance

• Ensure compliance with GST, TDS, Income Tax, PF, ESI, and other statutory requirements.

• Prepare and file statutory returns within due dates.

• Coordinate with auditors during internal and statutory audits.

• Maintain statutory records and documentation.

10. Financial Reporting

• Prepare daily, weekly, and monthly MIS reports.

• Generate profitability, occupancy, and revenue analysis reports.

• Present financial insights to management for decision-making.

• Support year-end closing activities.

Qualifications

• Bachelor's degree in Commerce (BCom), Accounting, Finance, or a related field.

• CA (Inter), CMA, MBA (Finance), or equivalent qualification is preferred.

Experience

• 2–5 years of accounting experience in hotels, resorts, restaurants, or the hospitality industry.

• Experience with hospitality accounting software (e.g., IDS Next, Oracle Hospitality, Opera PMS, Tally ERP, SAP, or similar) is preferred.

Required Skills

• Financial accounting and bookkeeping

• Accounts payable and receivable management

• Hospitality revenue accounting

• GST, TDS, and statutory compliance

• Budgeting and financial analysis

• Inventory and cost control

• Bank reconciliation and cash management

• Advanced Microsoft Excel and MS Office

• Tally ERP, ERP systems, or hospitality accounting software

• Strong analytical and problem-solving skills

• Attention to detail and confidentiality

Key Performance Indicators (KPIs)

• Accuracy and timeliness of financial reports

• Bank reconciliation completion within timelines

• Accounts receivable collection period (Debtor Days)

• Vendor payment accuracy and timeliness

• Compliance with statutory filing deadlines

• Budget variance management

• Inventory accuracy and stock loss control

• Payroll accuracy

• Audit findings and compliance score

• Cost-saving initiatives implemented

Preferred Competencies

• Strong analytical and numerical skills

• High level of integrity and confidentiality

• Excellent organizational and time-management abilities

• Ability to work under pressure and meet deadlines

• Effective communication and teamwork

• Customer-service orientation for internal stakeholders

• Continuous improvement mindset

Working Environment

• Coordinate with Front Office, Reservations, F&B, Banquets, Stores, Purchase, and HR departments.

• Support month-end and year-end financial closing activities.

• May be required to work additional hours during audits, month-end closing, or peak business periods.

• It is a Full Time Accountant job for candidates with 2 - 5 years of experience.