Identify and evaluate vendors and suppliers
Request and collect quotations (RFQ) from multiple vendors
Prepare quotation comparison sheets and get approvals
Negotiate prices, payment terms, and delivery schedules with vendors
Prepare and issue purchase orders (PO) to approved vendors
Follow up with vendors to ensure timely delivery of materials
Verify vendor invoices with purchase orders and delivery details
Coordinate with the accounts team for invoice processing and payments
Maintain records of quotations, purchase orders, invoices, and vendor details
Track pending payments and update vendors regarding payment status
Ensure proper documentation for purchase and financial records
Coordinate with internal departments (stores, accounts, project team) for material requirements
Monitor purchasing budgets and help control procurement costs.