Documentation Executive

## Job Title: Logistics & Documents Executive

Department: Logistics / Supply Chain

Reports To: Logistics Manager / Operations Manager

Location:  Kolkata

Employment Type: Full-time

## Job Summary:

The Logistics & Documents Executive is responsible for coordinating and managing the documentation and logistics process to ensure smooth shipment, clearance, and delivery of goods. This role requires strong attention to detail, a good understanding of shipping and customs documentation, and the ability to communicate effectively with internal teams, freight forwarders, and government authorities.

## Key Responsibilities:

### Logistics Coordination:

• Coordinate inbound and outbound shipments (domestic & international).

• Liaise with freight forwarders, transporters, and clearing agents for timely dispatch and delivery.

• Monitor shipment schedules and resolve delays or issues proactively.

• Track cargo movements and update stakeholders on shipment status.

### Documentation:

• Prepare and verify shipping and customs documentation (e.g., Invoice, Packing List, Bill of Lading, COO, etc.).

• Ensure compliance with all relevant import/export regulations and documentation requirements.

• Maintain accurate records of all shipments and related documents.

• Submit and follow up on shipping instructions with carriers and agents.

### Compliance & Reporting:

• Ensure adherence to local and international logistics regulations.

• Maintain updated knowledge of import/export laws, documentation standards, and regulatory requirements.

• Generate periodic logistics reports for internal use.

### Coordination:

• Coordinate with internal departments (sales, procurement, production, etc.) for order and delivery planning.

• Communicate with vendors, suppliers, and customers as required.

• Support customs clearance and related administrative processes.

## Qualifications & Skills:

• Bachelor’s degree in Logistics, Supply Chain, Business Administration, or related field.

• 2+ years of experience in logistics coordination and documentation, preferably in an export/import environment.

• Knowledge of shipping procedures, Incoterms, and customs regulations.

• Familiarity with ERP/logistics software (e.g., SAP, Oracle, Tally, etc.) is an advantage.

• Strong organizational skills and attention to detail.

• Proficiency in MS Office (Excel, Word, Outlook).

• Good communication and interpersonal skills.

• Ability to work under pressure and meet deadlines.

Experience: 4- 5 yrs

Qualification: Graduate

Salary : 15000 to 20000 K ( salary is not a concerned for right candidate)

Male/ female both can apply.

Would you like this tailored for a specific industry (e.g., textiles, pharmaceuticals, electronics, freight forwarding)?

• It is a Full Time Back Office / Data Entry job for candidates with 4 - 6 years of experience.

More about this Documentation Executive job

1. What is the eligibility criteria to apply for this Documentation Executive job?
   Ans: The candidate should be Graduate and above and above with 4 - 6 years of experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹15000 - ₹21000 per month that depends on your interview. It's a Full Time job in Kolkata.
3. How many working days are there for this Documentation Executive job?
   Ans: This Documentation Executive job will have 6 working days.
4. Are there any charges applicable while applying or joining this Documentation Executive job?
   Ans: No, there is no fee applicable for applying this Documentation Executive job and during the employment with the company, i.e., DEEN BANDHU OIL MILLS PRIVATE LIMITED.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Documentation Executive role?
   Ans: There is an immediate opening of 1 Documentation Executive at DEEN BANDHU OIL MILLS PRIVATE LIMITED
7. Who can apply for this job?
   Ans: Both Male and Female candidates can apply for this Back Office / Data Entry job.
8. What are the timings of this Documentation Executive job?
   Ans: This Documentation Executive job has 10:30 AM - 06:30 PM timing.