Approve SOPs before implementation.
Ensure SOPs align with company policies, legal, and regulatory requirements.
Provide resources (training, tools, materials) for SOP compliance.
Monitor overall SOP effectiveness.
Draft the SOP in a clear, step-by-step format.
Define scope, purpose, and procedure accurately.
Ensure technical accuracy of instructions.
Incorporate feedback from supervisors and team members.
Review SOPs for accuracy, clarity, and completeness.
Check compliance with industry standards, laws, and internal policies.
Suggest improvements before approval.
Officially approve the SOP for use.
Sign-off and assign an effective date.
Ensure the SOP is distributed to relevant personnel.
Follow SOP instructions exactly as written.
Use SOP as a reference during daily tasks.
Report difficulties, errors, or risks encountered in applying the SOP.
Participate in training related to SOPs.
Conduct SOP training sessions.
Assess employee understanding of SOPs.
Monitor on-the-job compliance.
Provide clarifications when needed.
Maintain version control (track revisions, updates).
Archive old versions to prevent confusion.
Ensure accessibility of the latest SOP to relevant staff.
Verify compliance with SOPs.
Check whether SOPs are being followed consistently.
Recommend corrective and preventive actions.
✅ In short:
Management → Approves & ensures compliance.
Author/Owner → Creates the SOP.
Reviewer/QA → Verifies accuracy.
Approver → Final authority to issue SOP.
Employees → Follow it.
Supervisors → Train & monitor.
Document Control → Maintain versions.
Auditors → Check compliance.