Maintaining records of received purchases orders
Have to schedule the dispatches on day wise
While dispatching the set have to coordinator with the executive for confirmation of given site is correct
Critical situation is that while payments are received but sets are not ready in the factory it is very tough to deal with the executives, TCC and dealers.
Have to check Payment received from customer at the time of dispatch
Have to coordinate with factory people for the sets availability
For arranging vehicle have to coordinate with Concern person at the factory
Have to send the dispatch instructions mail to concern person i.e., Accounts team with every details of the customer is mention in the instructions
Again have to send the received invoice mail from Account team to the executive in PDF format for their reference
If dispatch is for Dealer means have to ask them invoice will be raised for bill to ship to only, in some cases they need bill to ship to different means its mandatory from there end have to release the invoice with way bill.
Weekly have to send mail with updated Order booking sheet,pending payments,bank statements to account team
Have to keep mail for commission if received from Freelancer or TCC
Receives mail for Commissioning Have to send the mail to concern person
Sometimes gets call from customers some issues like generator is not starting ,On off button not working, for rectification have to send mail to concern person for problem solving at the site.
End of day have to send mail to higher authorities every day dispatches report
Every day have to keep how many po's received to till date in whatsapp group
Weekly have to keep updated order received, dispatched and open orders executive/TCC wise report in whatsapp group.
Monthly requirements of forecast and weekly dispatches need to be taken from executive/Freelancer/TCC/Dealers.
If any discount of amount is given to customer through TCC, have to send a SPAR mail to the incharge person for the approval of mail
Preparing a proforma invoice after receiving the purchase order from executives.
Extracting yearly data of all executives, dealers, TCC's for financial year
Every month Starting new excels to be a generator for entering month wise details.
If any documents are given to be courier have to ready the parcel to courier it
Have to get confirmation from the Vehicle incharger that the set is unload at site are not on the next day of set dispatch to site.