Job Title: Senior Admin Executive
Department: Administration
Location: Head Office / Hyderabad
Employment Type: Full-Time
Job Summary:
We are seeking a detail-oriented and proactive Senior Admin Executive to oversee administrative operations with a strong focus on vendor management, payment processing, and cross-functional coordination. The ideal candidate will ensure timely vendor payments, maintain effective communication with vendors and internal departments, and support the smooth functioning of administrative processes.
Key Responsibilities:
Vendor Management:
Manage end-to-end vendor relationships including onboarding, documentation, and performance tracking.
Maintain an up-to-date database of vendors and service agreements.
Handle vendor queries and resolve any issues related to payments or services.
Payments Processing:
Verify and process vendor invoices in coordination with the finance team.
Ensure timely and accurate payments in line with company policies.
Track payment cycles and maintain records for audits and compliance.
Coordination & Communication:
Liaise with internal teams including procurement, finance, and management to facilitate smooth vendor transactions.
Schedule and coordinate meetings between vendors and management as required.
Prepare and present periodic reports on vendor performance and payments status to management.
Administrative Support:
Assist in the development and enforcement of administrative systems and policies.
Maintain accurate records of administrative expenses and vendor contracts.
Support procurement activities for office supplies and services.
Requirements:
Bachelor’s degree in Business Administration, Management, or related field.
Minimum 3–5 years of relevant experience in administrative roles with vendor and payment management responsibilities.
Strong understanding of payment cycles, invoicing, and financial documentation.
Excellent organizational and time-management skills.
Strong communication and negotiation abilities.
Preferred Attributes:
Proactive and resourceful with a problem-solving mindset.
Ability to multitask and work under pressure.
Experience working in a dynamic, fast-paced environment.