1 Communication - answering & transferring of incoming telephone calls.
2 Setting Appointments with Clients, Vendors, Sub-Consultants etc.
3 Organising Conference Room for meetings and arrangement of supporting data, supplies, beverages etc.
4 Great Clients, Vendors and Sub-Consultants and direct them.
5 Soft spoken, pleasant personality, with preferably basic English speaking skills.
6 Analyse best deals for supplies, products & travel and process orders/ bookings.
7 Knowledge of regular usage software such as MS Office with word, excel etc.
8 Internet Savvy.
9 Follow up with Clients, Vendors, Sub-Consultants as guided by the Team.
10 Bill payments such as phone, electricity, property tax, maintenance etc.
11 Maintain Records & Filing - Petty Cash Book, Cheque and GST and Bank Statements etc.
12 Keeping tab of Office stationary supplies, Computer Supplies, Pantry supplies and Toilet supplies.
13 Oversee office maintenance and upkeep of the office environment.
14 Organise folders, files, cabinets
15 Keeping tab of AMC and dates of servicing for Computers, Plotters, RO, AC etc
16 Organise Birthdays/ Celebrations for Team.
17 Assist with recruiting and fixing of interview processes
18 Administrative support to HR activities, including onboarding, employee files, and leave management.
19 Assist in organisation of Team Events for Recreation & Learning.