A Personal Secretary for a Founder is responsible for managing daily administrative tasks, ensuring smooth communication, and maintaining confidentiality. Here are the key responsibilities and requirements:
Responsibilities:
- Schedule Management: Manage and organize the Founder's calendar, scheduling meetings, appointments, and travel arrangements.
- Communication: Handle correspondence, emails, and phone calls, acting as a liaison between the Founder and internal/external parties.
- Document Preparation: Prepare reports, presentations, and documents as required.
- Event Coordination: Coordinate meetings, events, and logistics with internal and external stakeholders.
- Confidentiality: Maintain confidentiality of sensitive information and documents.
- Research and Analysis: Conduct research and compile information to support decision-making.
Requirements:
- Education: High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Experience: 2+ years of experience in an administrative or executive assistant role.
- Skills:
- Excellent organizational and time management abilities.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and prioritize under pressure.
- Attention to detail and proactive problem-solving skills.
- Personal Qualities: Discretion, reliability, and professionalism are essential.
Key Skills:
- Calendar Management: Organizing and prioritizing appointments, meetings, and events.
- Time Management: Managing multiple tasks and prioritizing efficiently.
- Effective Communication: Strong verbal and written communication skills.
- Technical Skills: Proficiency in office software and equipment