ఎగ్జిక్యూటివ్ సెక్రటరీ

Role Overview:

We are seeking a highly organized and proactive Executive Assistant (EA) to the Chairman OR EA to Managing Director who will be responsible for providing comprehensive administrative, coordination, and operational support. The role requires exceptional multitasking skills, attention to detail, and the ability to handle sensitive information with utmost confidentiality.

Key Responsibilities:

1. Calendar & Communication Management

• Plan, schedule, and coordinate appointments, meetings, and events for the Chairman.

• Maintain and update the Chairman’s diary and weekly calendar on a proactive basis.

• Screen, prioritize, and manage incoming calls, emails, and correspondence.

• Draft and edit agendas, minutes, presentations, and official communications.

2. Stakeholder & Client Interaction

• Liaise with HNI and VIP customers, ensuring seamless coordination for critical events, reservations, and special requests.

• Act as the primary point of contact between the Chairman and internal/external stakeholders.

• Provide professional support during business meetings, events, and critical engagements.

3. Travel & Event Management

• Arrange domestic and international travel, including ticketing, hotel reservations, and logistics.

• Coordinate boarding and lodging arrangements for outstation visitors.

• Manage critical outdoor catering, party orders, and VIP reservations.

4. Research & Reporting

• Conduct primary and secondary research as required.

• Develop briefs, reports, and presentations within set timelines.

• Record key discussions and conversations undertaken by the Chairman and prepare actionable plans.

5. Operations & Vendor Coordination

• Coordinate with international and domestic suppliers/vendors (e.g., China, Italy) for quotations, purchase orders, and payments.

• Negotiate with vendors and contractors, comparing quotations and ensuring cost-effective purchases.

• Oversee maintenance, repairs, and upkeep of corporate and outlet infrastructure as per directives.

6. People & Process Management

• Assist with induction and training of select employees working directly/indirectly with the Chairman’s office.

• Track employee work plans and ensure timely completion of allocated tasks.

• Safeguard confidential information and maintain accurate offline and online records.

Special Requirements:

• EA must work 9 hours per day as per the assigned shift.

• No entitlement to National Holidays/Declared Holidays/SL/CL/PL.

• No compensatory off for working on National or Declared Holidays.

• Weekly off: 1 day per week (Monday–Sunday, as decided by management).

• Compensatory off may be availed within 30 days only if working on the weekly off.

• Management reserves the right to amend responsibilities and conditions as required.

Qualifications & Skills:

• Graduate/Postgraduate with proven experience as an EA, Personal Assistant, or similar role.

• Excellent organizational and multitasking abilities.

• Strong communication skills (verbal and written).

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

• Ability to maintain discretion and confidentiality.

• Flexibility to work extended hours and adapt to dynamic requirements.

• It is a Full Time రిసెప్షనిస్ట్ job for candidates with 6 months - 4 years of experience.

ఎగ్జిక్యూటివ్ సెక్రటరీ job గురించి మరింత

1. ఎగ్జిక్యూటివ్ సెక్రటరీ jobకు apply చేయడానికి అర్హతా ప్రమాాణాలు ఏమిటి?
   Ans: అభ్యర్థికి గ్రాడ్యుయేట్, అంత కంటే ఎక్కువ మరియు అంతకంటే ఎక్కువ 6 months - 4 years of experience అనుభవంతో ఉండాలి
2. ఈ Job రోల్ కోసం నేను ఎంత జీతం ఆశించగలను?
   Ans: మీ ఇంటర్వ్యూపై ఆధారపడి శాలరీ ₹20000 - ₹40000 నెలకుని మీరు ఆశించవచ్చు. ఇది పూనేలో Full Time Job.
3. ఎగ్జిక్యూటివ్ సెక్రటరీ job కొరకు ఎన్ని పనిదినాలు ఉన్నాయి?
   Ans: ఈ ఎగ్జిక్యూటివ్ సెక్రటరీ jobకు 6 working days ఉంటాయి.
4. ఈ ఎగ్జిక్యూటివ్ సెక్రటరీ jobకు apply చేసేటప్పుడు లేదా చేరేటప్పుడు ఏవైనా ఛార్జీలు ఉన్నాయా?
   Ans: లేదు, ఈ ఎగ్జిక్యూటివ్ సెక్రటరీ jobకు కంపెనీలో ఉదాహరణకు, Proactive Talent Searchలో పనిచేసేటప్పుడు ఎలాంటి ఫీజులు వర్తించవు.
5. ఇది ఇంటి నుండి పని చేసే పనినా?
   Ans: లేదు, ఇది ఇంటి వద్ద నుంచి Job కాదు మరియు ఆన్‌లైన్‌లో చేయలేం.
6. ఈ ఎగ్జిక్యూటివ్ సెక్రటరీ రోల్ కు ఎన్ని ఓపెనింగ్‌లు ఉన్నాయి?
   Ans: Proactive Talent Search వద్ద 2 ఎగ్జిక్యూటివ్ సెక్రటరీ ఇమ్మీడియెట్ ఓపెనింగ్ ఉంది
7. ఈ Jobకు ఎవరు apply చేసుకోవచ్చు?
   Ans: ఈ రిసెప్షనిస్ట్ jobకి పురుష, మహిళా అభ్యర్థులు apply చేసుకోవచ్చు.
8. ఈ ఎగ్జిక్యూటివ్ సెక్రటరీ Job టైమింగ్స్ ఏమిటి?
   Ans: ఈ ఎగ్జిక్యూటివ్ సెక్రటరీ jobకు 10:00 AM - 07:00 PM టైమింగ్ ఉంటుంది.