Job Title: Service Coordinator
Department: Service & Customer Support
Location: Plot No. 187,1st floor, G block, Thermax Chowk, above Kotak Bank, MIDC, Chinchwad, Pimpri-Chinchwad, Pune, Maharashtra 411019
Experience Required: 2 to 4 Years
Job Summary:
We are seeking a proactive and detail-oriented Service Coordinator with 2–4 years of experience to manage end-to-end service operations. This role involves handling client communications, scheduling service visits, coordinating with engineers and purchase teams, managing AMC agreements, and ensuring timely invoicing and payments. The Service Coordinator plays a key role in ensuring seamless service delivery and client satisfaction.
Key Responsibilities:
Receive and register service calls/emails from clients and maintain accurate service record
Gather first-hand information regarding service issues directly from clients
Assign service complaints to the appropriate service engineer based on nature and location of the issue
Prepare quotations for service visits using cost sheets provided by the Service Manager
Coordinate with clients for quotation approvals and follow up for purchase orders (PO)
Schedule and coordinate service visits between service engineers and clients
Raise purchase indents with the purchase department and follow up for timely material delivery
Raise invoices for completed services and ensure timely payment collection
Provide regular service updates and reports to the management team
Manage and renew AMC (Annual Maintenance Contract) agreements on time
Maintain both digital and physical databases of AMC contracts
Ensure all client-specific requirements are documented and complied with
Required Skills and Qualifications:
Strong communication and coordination skills
Proficient in MS Office (Excel, Word, Outlook) and service management tools
Knowledge of invoicing processes and basic accounting principles
Ability to manage multiple tasks, prioritize effectively, and work under deadlines
Excellent attention to detail and organizational skills
Preferred Tools/Software Experience:
CRM / ERP systems for service tracking
Tally or similar invoicing/accounting software
Excel reporting & document management platforms