Job Summary:
We are seeking a detail-oriented and proactive Secretarial Assistant to support the Secretarial and Compliance Department. The role primarily involves drafting of secretarial documents, preparation and filing of annual returns, and ensuring timely compliance with Registrar of Companies (ROC) and other regulatory filings under the Companies Act, 2013.
Key Responsibilities:
Drafting of notices, resolutions, minutes of meetings (Board/General Meetings), and other secretarial documents.
Preparation and filing of annual returns (Form MGT-7) and financial statements (Form AOC-4) with ROC.
Timely preparation and filing of various forms with the Registrar of Companies (ROC), such as DIR-3 KYC, MGT-14, PAS-3, INC-22, etc.
Maintaining and updating statutory registers and records in compliance with the Companies Act, 2013.
Assisting in the preparation of agenda and supporting documents for board and general meetings.
Coordinating with clients, directors, and other stakeholders for gathering information and ensuring timely compliance.
Providing assistance during Secretarial Audits and other regulatory inspections, if required.
Supporting in maintaining and updating compliance trackers and internal documentation.
Assisting in drafting shareholder communications, resolutions by circulation, and other legal correspondences.