Calendar and schedule management:
Manage the director's calendar, schedule meetings, and assess the priority of appointments.
Communication and correspondence:
Handle incoming calls, emails, and other communications, and draft correspondence on the director's behalf.
Meeting coordination:
Organize meetings by preparing agendas, taking minutes, and following up on action items.
Travel arrangements:
Coordinate and manage all travel, including booking flights, accommodations, and visas.
Document preparation:
Prepare and edit documents, reports, and presentations.
Liaison and gatekeeping:
Act as a point of contact between the director and internal/external stakeholders, and manage inquiries to protect the director's time.
Project management:
Oversee special projects and ensure the timely completion of tasks and deadlines.
Record-keeping:
Maintain efficient filing systems for documents and records, including sensitive and confidential information.
Confidentiality and discretion:
Handle all sensitive and confidential information with the utmost integrity.
Required skills
Exceptional organizational and time management skills.
Strong verbal and written communication skills.
Proficiency in office software, such as the Microsoft Office Suite.
Ability to handle multiple tasks and priorities effectively.
High level of attention to detail and accuracy.
Strong problem-solving and decision-making skills.
Ability to work independently and proactively take initiative.
Emotional intelligence and professionalism.