Key Responsibilities:
1. Executive Support:
Manage and maintain executives’ calendars, including scheduling appointments, meetings, and travel arrangements.
Prepare and edit correspondence, communications, presentations, and other documents.
Conduct research and compile data for reports and presentations.
Serve as the primary point of contact between executives and internal/external stakeholders.
2. Office & Administrative Management:
Organize and coordinate office operations to ensure efficiency.
Track and manage expense reports, invoices, and budgets for the executive office.
Maintain electronic and paper filing systems.
3. Communication & Coordination:
Draft, review, and send communications on behalf of executives.
Take meeting minutes and follow up on action items.
Coordinate with department heads to ensure alignment on strategic goals and timelines.
4. Confidentiality & Discretion:
Handle confidential information with integrity and professionalism.
Maintain discretion in all matters related to the executive and the organization.
5. Project Assistance:
Support special projects, company events, or initiatives as directed by executives.
Monitor project timelines and deliverables