ఎగ్జిక్యూటివ్ అసిస్టెంట్

Location: Matunga, Mumbai
 Company: Studio5 India
 Reporting To: CEO – Dinesh Gada
 Experience Required: 2–5 years supporting senior leadership

ROLE SUMMARY

This is a high-efficiency coordination and operations support role — not a clerical or basic admin position.

As the Executive Assistant, you will work closely with the CEO to manage workflow, communication, schedules, follow-ups, and documentation. Your responsibility is to bring order, structure, and discipline to daily operations, ensuring the CEO remains focused on strategic and creative priorities.

You must be organized, proactive, reliable, and capable of managing multiple tasks with speed and clarity.

KEY RESPONSIBILITIES

Priority, Time & Calendar Management

●     Manage and optimize the CEO’s daily and weekly schedule.

●     Coordinate meetings, travel, calls, and planning with zero conflicts.

●     Prepare agendas, notes, and briefing documents before every meeting.


Task, Coordination & Follow-Up Management

●     Convert discussions and voice notes into clear task trackers.

●     Maintain disciplined follow-ups with teams and clients.

●     Update trackers for projects, business development, operations, and daily tasks.

3. Communication Management

●     Handle internal & external communication — email, WhatsApp, calls.

●     Communicate professionally with clients, vendors, and teams.

●     Prepare structured meeting minutes and circulate action points.

4. Documentation & System Support

●     Maintain organized digital files, folders, and SOP documents.

●     Support in creating and updating trackers, dashboards, and workflows.

●     Ensure documentation accuracy and ease of access.

5. Reporting & Daily Updates

●     Share daily evening status: completed / pending / follow-ups.

●     Weekly summary report every Saturday (tasks, meetings, priorities).

●     Proactively highlight delays or bottlenecks.

6. Special Coordination Tasks

●     Support research, events, planning, and reviews.

●    Assist in high-priority coordination tasks for projects and operations.

KEY RESULT AREAS (KRAs)

Focus Area     -

Outcome

Time & Coordination-

Smooth, conflict-free CEO schedule

Task Completion-

90%+ tasks closed on time

Documentation-

Trackers & files updated daily

Communication-

Clear and fast information movement

Reporting Discipline-

Daily & weekly updates shared without follow-up

KEY SKILLS & ATTRIBUTES

●     Excellent written & spoken communication

●     Highly organized, detail-oriented, and disciplined

●     Proactive and fast execution

●     High ownership & accountability

●     Discreet, confidential, and professional

●     Strong command of Google Sheets, Docs, Drive & MS Office

●     Calm under pressure and solution-focused

PREFERRED / ADDITIONAL SKILLS (Highly Valuable for EA)

These skills are not mandatory, but add strong advantage:

●     Knowledge of basic documentation formats, letter drafting, and professional email writing

●     Understanding of business operations, design/architecture studio workflow, or project coordination

●     Ability to make PowerPoint presentations (PPT)

●     Familiarity with CRM tools, task management apps (Notion, Asana, Trello)

●     Basic understanding of MIS, dashboards, or reporting formats

●     Experience handling client coordination

●     Ability to manage small events, reviews, and office logistics

●     Fast learner with strong judgement and maturity

REQUIREMENTS

●     Minimum 2 years experience as an EA or coordination role

●     Strong English communication

●     Ability to manage multiple tasks independently

●     Stable and consistent work history

●     Professional behavior and confidentiality

WHAT THIS ROLE IS NOT

●     Not a personal assistant role

●     Not a data-entry or basic admin job

●     Not suited for freshers

GROWTH OPPORTUNITY

●     Direct exposure to leadership functioning

●     Opportunity to grow into Executive Business Partner or Operations Lead

●     Hands-on learning of systems, workflows, and high-level coordination

TO APPLY

Send your CV + a 1-minute voice note answering:
 “Why are you the right fit for the Executive Assistant role at Studio5 India?”

• It is a Full Time బ్యాక్ ఆఫీస్ / డేటా ఎంట్రీ job for candidates with 6 months - 2 years of experience.

ఎగ్జిక్యూటివ్ అసిస్టెంట్ job గురించి మరింత

1. ఎగ్జిక్యూటివ్ అసిస్టెంట్ jobకు apply చేయడానికి అర్హతా ప్రమాాణాలు ఏమిటి?
   Ans: అభ్యర్థికి అన్ని విద్యాస్థాయిలు మరియు అంతకంటే ఎక్కువ 6 months - 2 years of experience అనుభవంతో ఉండాలి
2. ఈ Job రోల్ కోసం నేను ఎంత జీతం ఆశించగలను?
   Ans: మీ ఇంటర్వ్యూపై ఆధారపడి శాలరీ ₹20000 - ₹25000 నెలకుని మీరు ఆశించవచ్చు. ఇది ముంబైలో Full Time Job.
3. ఎగ్జిక్యూటివ్ అసిస్టెంట్ job కొరకు ఎన్ని పనిదినాలు ఉన్నాయి?
   Ans: ఈ ఎగ్జిక్యూటివ్ అసిస్టెంట్ jobకు 6 working days ఉంటాయి.
4. ఈ ఎగ్జిక్యూటివ్ అసిస్టెంట్ jobకు apply చేసేటప్పుడు లేదా చేరేటప్పుడు ఏవైనా ఛార్జీలు ఉన్నాయా?
   Ans: లేదు, ఈ ఎగ్జిక్యూటివ్ అసిస్టెంట్ jobకు కంపెనీలో ఉదాహరణకు, Des Vu Studio Llpలో పనిచేసేటప్పుడు ఎలాంటి ఫీజులు వర్తించవు.
5. ఇది ఇంటి నుండి పని చేసే పనినా?
   Ans: లేదు, ఇది ఇంటి వద్ద నుంచి Job కాదు మరియు ఆన్‌లైన్‌లో చేయలేం.
6. ఈ ఎగ్జిక్యూటివ్ అసిస్టెంట్ రోల్ కు ఎన్ని ఓపెనింగ్‌లు ఉన్నాయి?
   Ans: Des Vu Studio Llp వద్ద 2 ఎగ్జిక్యూటివ్ అసిస్టెంట్ ఇమ్మీడియెట్ ఓపెనింగ్ ఉంది
7. ఈ Jobకు ఎవరు apply చేసుకోవచ్చు?
   Ans: ఈ బ్యాక్ ఆఫీస్ / డేటా ఎంట్రీ jobకి పురుష, మహిళా అభ్యర్థులు apply చేసుకోవచ్చు.
8. ఈ ఎగ్జిక్యూటివ్ అసిస్టెంట్ Job టైమింగ్స్ ఏమిటి?
   Ans: ఈ ఎగ్జిక్యూటివ్ అసిస్టెంట్ jobకు 09:45 AM - 06:30 PM టైమింగ్ ఉంటుంది.