A Tender Executive manages the entire tender process, from identifying opportunities to submitting proposals and negotiating contracts. They analyze project requirements, prepare bid documents, ensure compliance, and coordinate with various stakeholders.
Here's a more detailed breakdown of their responsibilities:
Key Responsibilities:
Tender Identification and Analysis:
Monitoring online and offline tender portals (e.g., GeM, CPPP, E-tender portals) for relevant opportunities.
Analyzing tender documents (RFPs, RFQs, EOIs) and evaluating business fit.
Identifying and assessing potential tender opportunities.
Tender Preparation and Submission:
Preparing and compiling comprehensive bid proposals.
Ensuring compliance with regulatory and company standards.
Coordinating with internal departments to gather necessary information and supporting documents.
Preparing documents for e-tendering and managing the e-tendering process.
Ensuring timely submission of tenders.
Negotiation and Contract Management:
Supporting negotiations and clarifications during the tendering process.
Assisting in the negotiation and finalization of contract terms.
Managing communication with clients and stakeholders.
Other Responsibilities:
Maintaining accurate records of all tender processes and submissions.
Monitoring tender performance and implementing improvements.
Developing and maintaining strong relationships with clients and partners.
Staying up-to-date on market conditions and competitor activities.
Essential Skills and Qualifications:
Strong understanding of the tendering process and contract management.
Excellent analytical, communication, and negotiation skills.
Ability to work independently and as part of a team.
Proficiency in relevant software and tools (e.g., Microsoft Office, e-tendering platforms).
Knowledge of relevant industry standards and regulations.
Experience in preparing and submitting bids for government and private sector projects.