We are looking for an ambitious, growth driven, smart individual for our company SAATVIK COMMUNICATION for job post of OFFICE COORDINATOR (back office executive).
Administrative responsibilities:
Maintain and update records of office documents
Handle incoming calls, emails, and general inquiries related to the products or projects.
Maintain attendance, leave records, and timesheets of employees.
Assist project managers in documentation such as SOW (Scope of Work), BOQ (Bill of Quantities)/Invoice making.
Maintain inventory logs of AV equipment, cables, connectors, and tools.
Prepare and send quotations, proformas, invoices, and follow up on payments.
Maintain CRM records – client data, follow-up reminders, contract renewals.
Assist in tenders and proposal submissions, including formatting technical and financial bids.
Coordinate logistics for site visits, installations, and service calls.
Skills needed:
Good communication and coordination skills.
Familiarity with AV products (basic knowledge of projectors, speakers, video conferencing equipment) is a plus
Proficient in MS Office (Word, Excel, PowerPoint) and email handling.
Organized and detail-oriented, able to multitask.