Executive Assistant

Role Overview

The Executive Assistant (EA) to the Founder is the right hand to Dr. Ajay Yadav—managing day-to-day execution, cross-functional coordination, and micro-operations across business, marketing, and administrative domains.

This is not a secretarial role—it’s an executional leadership support position designed for a proactive, tech-savvy individual who can bring clarity, speed, and structure to a high-velocity environment.

You will handle everything from emails to scheduling, from LinkedIn postings to client coordination, from research to vendor follow-ups—ensuring that the Founder’s time, communication, and focus remain on strategic work.

Key Responsibilities

1. Executive & Administrative Support

• Manage Founder’s email inbox and calendar — prioritize, reply, schedule, and organize.

• Coordinate and confirm meetings with clients, vendors, and internal pods.

• Prepare meeting notes, action trackers, and follow-up summaries.

• Maintain task lists and ensure timely completion of daily deliverables.

• Handle confidential information with discretion and integrity.

2. Communication & Correspondence

• Draft and send professional emails, letters, and WhatsApp messages on behalf of the Founder.

• Maintain clarity and tone consistency aligned with Madhav Marketing’s Brand DNA (Sage + Ruler tone).

• Manage official communications with partners, collaborators, and prospects.

3. Social Media & Digital Coordination

• Handle basic posting across social media platforms (Instagram, LinkedIn, Facebook, YouTube, etc.).

• Upload prepared content (graphics, captions, reels) as per calendar.

• Respond to comments, DMs, or queries professionally when assigned.

• Maintain posting schedules in ClickUp or Google Sheets.

4. Client & Prospect Coordination

• Follow up with leads or prospects for meetings, fit checks, and onboarding calls.

• Help in preparing and sending proposals, decks, and fit check invites.

• Maintain CRM (Google Sheets/ClickUp) to track prospects and client updates.

• Assist in organizing client meetings—both online and offline (Kurukshetra and nearby).

5. Project & Pod Support

• Coordinate between Pod A/B teams (designers, editors, managers) for task completion.

• Track deliverables using ClickUp or project trackers.

• Ensure all client and internal updates are aligned with daily/weekly goals.

6. Content & Research Assistance

• Conduct basic research on clients, competitors, trends, and events.

• Assist in writing small briefs, captions, and descriptions for social posts or proposals.

• Organize and maintain brand materials, images, and document libraries.

7. Event & Meeting Management

• Support in planning local marketing events, client visits, and offline activities.

• Arrange logistics for meetings, shoots, or on-site campaigns.

• Maintain attendance, agendas, and minutes for key sessions.

Required Skills & Competencies

Essential:

• Excellent written & verbal communication (English + Hindi).

• Strong organizational & multitasking ability.

• Tech-savvy — proficient in Gmail, Google Drive, WhatsApp Business, and social media apps.

• Familiarity with ClickUp, Canva, and Excel/Google Sheets.

• High integrity and confidentiality in handling sensitive data.

Preferred:

• Basic understanding of marketing, branding, and client service.

• Experience in startups, agencies, or marketing support roles.

• Comfortable managing multiple small tasks across different domains.

Personality Fit:

• Calm, dependable, and proactive (“think-before-asked” mindset).

• Detail-oriented yet fast-moving.

• Loyal, trustworthy, and comfortable handling confidential business matters.

• Learner mindset — open to feedback and growth across departments.

Performance Indicators

• Founder’s time saved per week.

• Communication clarity & response speed.

• Meeting punctuality & follow-up accuracy.

• Social media posting consistency.

• Task completion ratio & error-free execution.

• Client coordination & satisfaction score.

Growth Path

This role is the foundation for a future Chief of Staff or Pod Operations Lead position.
You’ll learn the entire MDaaS ecosystem—strategy, content, client management, and execution—directly from the Founder.

Compensation & Benefits

• Competitive salary (based on experience and reliability).

• Direct mentorship under the Founder.

• Learning exposure across education, healthcare, and D2C brands.

• Fast growth within Madhav’s expanding leadership structure.

• It is a Full Time Marketing job for candidates with 0 - 3 years of experience.

More about this Executive Assistant job

1. What is the eligibility criteria to apply for this Executive Assistant job?
   Ans: The candidate should be 12th Pass and above and above with 0 - 3 years of experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹10000 - ₹20000 per month that depends on your interview. It's a Full Time job in Kurukshetra.
3. How many working days are there for this Executive Assistant job?
   Ans: This Executive Assistant job will have 6 working days.
4. Are there any charges applicable while applying or joining this Executive Assistant job?
   Ans: No, there is no fee applicable for applying this Executive Assistant job and during the employment with the company, i.e., Solventic Solutions Private Limited.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Executive Assistant role?
   Ans: There is an immediate opening of 1 Executive Assistant at Solventic Solutions Private Limited
7. Who can apply for this job?
   Ans: Only Male candidates can apply for this Marketing job.
8. What are the timings of this Executive Assistant job?
   Ans: This Executive Assistant job has 09:00 AM - 06:00 PM timing.