Junior Operations Department Job Description
Job Title
Junior Operations Associate / CoordinatorDepartment: OperationsReports to:
Operations Manager / Senior Operations LeadJob Type: Full-timeLocation: [Specify
location or remote work options]
Job Summary
The Junior Operations Associate is responsible for supporting daily operations,
assisting in project management tasks, and ensuring smooth departmental processes.
The role involves coordinating resources, managing documentation, and providing
administrative support to improve overall efficiency and productivity.
Key Responsibilities
● Project Management Support
● Assist in planning, scheduling, and monitoring operational projects.
● Coordinate with various teams to ensure project milestones are met.
● Track project progress and update documentation accordingly.
● Operational Support
● Support the Operations Manager in implementing process improvements.
● Assist in managing day-to-day logistics and resource allocation.
● Coordinate procurement, vendor management, and inventory tracking.
● Documentation and Reporting
● Prepare and maintain operational documentation, including policies,
procedures, and manuals.
● Compile reports on key performance metrics, project status, and
operational activities.
● Administrative Assistance
● Schedule meetings, prepare agendas, and document meeting minutes.
● Handle correspondence and internal communications as directed.
● Compliance and Quality Assurance
● Ensure compliance with company policies and regulations.
● Monitor operational processes for quality and suggest improvements.
● Skills and Qualifications
● Bachelor’s degree in Business Administration, Operations Management, or
a related field.
● 1-2 years of experience in operations, project coordination, or
administrative roles.
● Strong organizational and multitasking skills.
● Excellent written and verbal communication.
● Proficiency in project management tools (e.g., Trello, Asana) and office
software (e.g., MS Office, Google Workspace).
● Problem-solving mindset and attention to detail.
Key Competencies
● Time Management: Ability to prioritize tasks effectively.
● Collaboration: Team-oriented with strong interpersonal skills.
● Adaptability: Ability to work in a dynamic, fast-paced environment.
● Data Management: Experience with data analysis and reporting tools.
Qualifications:
● Bachelor's degree in Business Administration, Operations Management, or a
related field.
● Proven experience in an operations management role.
● Strong analytical and problem-solving skills.
● Excellent organizational and multitasking abilities.
● Proficient in MS Office and other relevant software applications.
● Exceptional communication and interpersonal skills.
● Ability to work under pressure and meet tight deadlines.
● Knowledge of industry trends and best practices.