Prepare and manage complete export documentation including Invoice, Packing List, Shipping Instructions, Bill of Lading (BL), Certificate of Origin (COO), etc.
Knowledge of Shipping Incoterms ( FOB, CIF, DDP, DDU, DAP, etc.) based on buyer contracts and shipment terms.
Coordinate the filing of appropriate Shipping Bills (Free, Drawback, LUT, Advance Authorization, Bond, SEZ, etc.) as per the nature of the export.•
Coordinate the dispatch of vehicles from the production to various locations.
Plan and schedule deliveries based on delivery orders and priority shipments.
Maintain accurate dispatch records including delivery challans, gate passes, and transportation bills.
Error proof Shipment Tracking system and implementation.
Liaise and rate negotiation with transporters and drivers to ensure timely vehicle availability and smooth execution of delivery plans.
Ensure proper packaging , labeling, outer labeling and handling of vehicles/parts to prevent damage in transit.
Coordinate with internal departments like Marketing , Inventory, and Accounts to streamline dispatch processes.
Handle documentation related Domestic and Export dispatches.
Address issues or delays in delivery and provide solutions proactively.
Conduct periodic audits of dispatch procedures and suggest improvements.
Coordinate with CHA regarding the export documentation.
Keep updated with changes in government policies, DGFT schemes, GST laws, and export incentives, and apply them in daily operations
Generate correct export invoices under GST and others regime:
Exports with payment of tax (against IGST)
Exports without payment of tax (under LUT/Bond)