A storekeeper is responsible for managing all aspects of store inventory, including receiving, storing, tracking, and issuing materials, while ensuring stock levels are accurate and safe. Key duties involve inspecting incoming goods, maintaining organized and clean storage areas, performing regular stock takes, and keeping accurate records for inventory control and procurement. They also manage the dispatch of materials, ensure safety and security of the inventory, and may be involved in forecasting stock needs and coordinating with other departments or suppliers.
Receiving & Inspecting Goods
Receive and verify:
Receive incoming materials and check them against purchase orders and delivery notes to ensure accuracy in quantity and quality.
Inspect for damage:
Inspect goods for any damage or discrepancies and report them for record-keeping and potential reimbursement.
Storage & Organization
Store materials:
Store items in designated, appropriate locations, organized by factors like weight, size, and safety precautions.
Maintain a clean and safe environment:
Keep the warehouse and storage areas neat, clean, and organized, free from hazards, and ensure proper safety and security of the inventory.
FIFO:
Apply principles like "First-In, First-Out" (FIFO) to ensure older stock is used before newer stock.
Inventory Management & Record-Keeping
Track inventory:
Maintain an automated supply inventory database and bin cards, recording the receipt and issue of all materials.
Monitor stock levels:
Regularly check stock on hand and monitor levels to maintain optimal inventory.
Initiate purchases:
Generate purchase requisitions to replenish stock when levels approach the minimum limit and initiate action to stop purchasing when levels approach the maximum limit.
Issuing & Dispatch
Issue materials: Dispense materials to users or departments as required, based on authorized requisition notes.
Prepare for delivery: Pick, pack, and prepare orders for delivery or shipment.
Reporting & Coordination
Generate reports: Create various reports on stock levels, shortages, and inventory activity for management.
Coordinate with departments: Liaise with procurement, site teams, and other departments or suppliers to manage stock and ensure smooth operations.
Handle claims: Process claims for damaged, incomplete, or incorrect shipments.