The Assistant is responsible for providing administrative and clerical support to ensure efficient operation of the office. This role involves managing daily office activities, handling correspondence, maintaining records, and assisting in HR and operational tasks to support organizational efficiency.
Key Responsibilities
Manage front office operations, including greeting visitors and handling phone calls.
Organize and schedule meetings, appointments, and conferences.
Maintain and update company databases, records, and files.
Handle incoming and outgoing correspondence, including emails, letters, and packages.
Assist in procurement of office supplies and ensure availability of necessary resources.
Support HR activities like onboarding documentation and maintaining employee records.
Coordinate with vendors, service providers, and internal teams for administrative needs.
Prepare reports, presentations, and other documentation as required.
Ensure compliance with company policies and maintain confidentiality of sensitive information.
Assist in planning and execution of company events and training sessions.
Required Skills & Competencies
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
Excellent communication skills (verbal and written).
Strong organizational and multitasking abilities.
Attention to detail and problem-solving skills.
Ability to work independently and as part of a team.