The Admin Officer will be responsible for overseeing the day-to-day administrative operations of the organization. This includes office management, logistics, procurement, record-keeping, and support to program teams, ensuring smooth and efficient organizational functioning.
Office Management:
Maintain a clean, organized, and well-equipped office environment.
Monitor inventory of office supplies and place orders when necessary.
Handle incoming calls, emails, and correspondence.
Record Keeping and Documentation:
Maintain up-to-date records of staff, assets, and vendors.
Support in documentation for audits, reports, and donor requirements.
Assist in filing and archiving physical and digital records.
Logistics and Procurement:
Manage logistics for meetings, events, workshops, and field visits.
Procure goods and services following organizational policies.
Ensure timely maintenance of office equipment and facilities.
Support to HR & Finance:
Assist with attendance, leave records, and basic HR documentation.
Coordinate with the finance team on petty cash, bills, and reimbursements.
Vendor & Asset Management:
Liaise with vendors and service providers.
Maintain an updated inventory of office assets and coordinate repairs or replacements.