Key Responsibilities:
Office Management:
Overseeing daily office operations, maintaining a tidy and organized workspace, and ensuring smooth functioning of all administrative systems.
Communication:
Managing correspondence, including emails, phone calls, and internal communications, and acting as a point of contact for internal and external stakeholders.
Meeting and Event Coordination:
Scheduling and organizing meetings, preparing agendas, taking minutes, and coordinating logistics for both internal and external events.
Record Keeping:
Maintaining organized records, reports, and databases, ensuring accurate and up-to-date information is readily available.
Travel and Expense Management:
Managing travel arrangements for executives, including booking flights, accommodations, and preparing expense reports.
Support to Executives:
Providing comprehensive administrative support to executives, including managing schedules, preparing presentations, and handling confidential information.
Procurement and Vendor Management:
Handling procurement of office supplies, managing relationships with vendors, and ensuring timely delivery of goods and services.
Compliance:
Ensuring compliance with office policies and company guidelines, and assisting with HR functions such as onboarding and employee records.