We are seeking a highly organized and proactive Office Assistant/Coordinator to support the daily operations of our office. The ideal candidate will be responsible for managing administrative tasks, coordinating meetings and communications, and ensuring smooth office functioning. This role requires strong multitasking abilities, attention to detail, and excellent interpersonal skills.
Provide general administrative and clerical support including mailing, scanning, faxing, and copying.
Organize and schedule appointments, meetings, and events.
Maintain contact lists and update office records and databases.
Assist in the preparation of regularly scheduled reports.
Order office supplies and research new deals and suppliers.
Greet visitors and provide assistance to guests and employees.
Coordinate office procedures and maintain the office environment.
Handle incoming calls, emails, and correspondence.
Support the team in organizing and executing office projects and activities.
Collaborate with other departments to ensure smooth workflow.
High school diploma or equivalent; associate’s or bachelor’s degree preferred.
Proven experience in an administrative or office support role.
Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
Excellent written and verbal communication skills.
Strong organizational skills with the ability to multitask.
Attention to detail and problem-solving skills.
Ability to work independently and as part of a team.
Office-based role, typically Monday to Friday.
May require occasional overtime or flexibility depending on project deadlines or events.