Visitor Reception: Greet and welcome visitors with a professional and courteous demeanor. Direct guests to the appropriate personnel or department and ensure they are comfortable during their visit.
Document Management: Organize, file, and maintain physical and electronic documents in accordance with company policies. Ensure documents are easily accessible and securely stored.
Mail Handling: Receive, sort, and distribute incoming mail and deliveries. Prepare outgoing mail and coordinate courier services as needed.
Phone and Email Communication: Answer and direct phone calls promptly, take messages, and respond to inquiries via email. Maintain a professional and helpful tone in all communications.
Scheduling and Coordination: Assist in scheduling appointments and meetings. Prepare meeting rooms and ensure necessary materials are available.
Office Maintenance: Ensure the reception area is tidy and presentable, with all necessary stationery and materials available.
Administrative Support: Perform basic clerical duties such as photocopying, faxing, and data entry. Assist other departments with administrative tasks as required.