Core responsibilities
Calendar and schedule management: Manage calendars, schedule meetings, and organize events.
Communication: Screen phone calls, answer emails, and act as a liaison between the executive and others.
Travel and logistics: Make all travel arrangements, including booking flights, hotels, and transportation, and plan itineraries.
Administrative tasks: Prepare reports, presentations, and other documents. Handle filing, manage databases, and conduct research.
Financial support: Assist with or manage expense reports and basic bookkeeping tasks.
Organizational skills: Must be able to manage multiple tasks and prioritize a daily workload efficiently.
Communication: Excellent verbal and written communication skills are essential for interacting with staff, clients, and other contacts.
Discretion and trust: Handling confidential information is a critical aspect of the role.
Proactiveness and problem-solving: A proactive approach to identifying and solving problems is highly valued.
Technical proficiency: Knowledge of standard office software, such as word processing, spreadsheets, and databases, is required.
Flexibility: The ability to adapt to changing tasks and a demanding schedule, which may include working outside of standard business hours.