We’re seeking a highly organized and proactive Office Admin Executive to manage and streamline daily office operations. This role ensures safe, efficient, and pleasant working conditions by overseeing administrative processes, employee support, facility management, and vendor coordination.
Key Responsibilities
1. Facility Staff Management
Supervise and coordinate tasks for housekeeping staff, ensuring duties like cleaning, tea/refreshments, pantry maintenance, and handling office errands are completed efficiently.
Allocate responsibilities, conduct quality checks, and address performance or morale issues.
2. Office Supplies & Procurement
Manage inventory of stationery, pantry, and other supplies.
Research vendors, procure supplies cost-effectively, and maintain inventory levels to avoid stockouts.
3. Asset Allocation & Maintenance
Assign office assets (e.g., laptops, joining kits) to employees and maintain an accurate asset register.
Coordinate repairs, maintenance, and inventory audits.
4. Vendor Management
Identify, onboard, and manage vendor relationships for services like cleaning, catering, maintenance, and office supplies.
Negotiate contracts, review service agreements, and ensure timely delivery.
5. Office Cleanliness & Utilization
Ensure all office spaces—including reception, meeting rooms, restrooms, and pantry—are clean and well-maintained.
Suggest improvements in layout or facilities for optimal space utilization.