We are seeking a reliable, organized, and proactive individual to join the Farmers Pride team as an Office and Store Assistant. This pivotal role supports the daily operations of both our office and store/warehouse, ensuring smooth inventory flow, maintaining a clean environment, and facilitating local deliveries. The ideal candidate is detail-oriented, trustworthy, and possesses strong time management skills to handle a variety of tasks in a fast-paced environment.
Key Responsibilities
Inventory and Stock Management
Conduct Stock Taking: Perform regular physical counts of inventory (raw materials, finished products, supplies) and reconcile actual stock counts with system records to ensure accuracy.
Receive and Inspect Deliveries: Verify the quantity and quality of incoming shipments against purchase orders and packing slips, reporting any discrepancies or damaged items.
Organize and Store Products: Tag, scan, and store received goods in designated storage areas, ensuring proper placement and stock rotation (e.g., FIFO - First-In, First-Out) to minimize waste of organic products.
Monitor Stock Levels: Keep track of inventory levels and report to management when new stock or supplies are needed to prevent shortages or overstocks.
Prepare Orders for Shipment: Pull, pack, and label customer orders accurately and efficiently for delivery or pickup.
Maintain Records: Accurately update inventory management software/systems and relevant documentation for all inventory movement, adjustments, and transactions.
Delivery and Logistics Support
Facilitate Local Deliveries: Run errands outside the office as needed, including delivering orders to customers, picking up supplies, or making bank deposits.
Maintain Delivery Records: Ensure all delivery paperwork, including invoices and delivery notes, is completed and logged accurately.
Vehicle Maintenance (if applicable): [If a company vehicle is used, add:] Ensure the company delivery vehicle is kept clean and report any maintenance needs.
Office and Store Upkeep
Maintain Cleanliness: Ensure the store, stock areas, and office premises are clean, organized, and tidy, including dusting, sweeping, and disposing of trash appropriately.
Provide General Office Support: Assist staff with basic clerical tasks such as photocopying, scanning, filing documents, and distributing mail/packages.
Hospitality: Prepare and serve beverages to staff and visitors as needed, ensuring meeting rooms are tidy and ready for use.